Onboarding & Candidate Experience Specialist

Onboarding & Candidate Experience Specialist | $40,000–$50,000

Create first impressions that last. Build experiences that matter.

At a Glance

• Salary: $40,000–$50,000 annually
• Full-time
• Remote or hybrid (CT/MA)
• HR support role

Why This Role Feels Different

This role sits at the heart of the hiring experience. You won’t just “process onboarding” ~ you’ll shape how every new hire experiences Proven from their offer acceptance to their first day.

You’ll partner closely with Recruiting and HR to create a smooth, organized, and genuinely welcoming experience that reflects who we are as a team. This is also a great opportunity for someone looking to grow into broader HR or Talent Acquisition responsibilities over time.

What You’ll Do

• Coordinate onboarding from offer acceptance through start date
• Send and track completion of new hire packets and documentation
• Initiate and monitor background checks and pre-employment requirements
• Communicate clearly and consistently with new hires to guide next steps
• Partner with Talent Acquisition and HR to support hiring workflows
• Track onboarding progress and follow up to ensure timelines are met
• Maintain accurate records in Paycom and Google Workspace
• Support employee referral tracking and related processes
• Ensure compliance with all onboarding requirements and regulations
• Identify opportunities to improve onboarding efficiency and candidate experience

What You Bring

• High School Diploma or equivalent required
• 3+ years of administrative or office experience
• 1+ year of onboarding or recruiting experience 
• Strong organization and ability to manage multiple priorities
• Excellent written and verbal communication skills
• High attention to detail and follow-through
• Ability to work independently in a remote environment
• Experience with Google Workspace and ATS systems (Paycom preferred)

Why Proven

• Day-one medical, dental, vision, and life insurance
• Employer-funded medical debit card
• 401(k) program
• Employee Assistance Program (EAP)
• Flexible PTO and paid holidays
• Opportunities for growth within HR and Talent Acquisition

Let’s Build Something Meaningful

If you’re someone who values organization, communication, and creating a great first experience for others, we’d love to connect.