Job Purpose
The Human ResourcesDirector must be a born-again Christian with spiritual maturity and leadership abilities. The ability to communicate well with various types of people, handle confidential information appropriately, maintain a courteous, professional, and respectful attitude, and have integrity in all situations.
In collaboration with the CFO, the Human ResourcesDirector will ensure best practices are pursued in areas such as compensation, benefits, employee satisfaction, and organizational culture. As the "go-to" person regarding human resources, the Human Resources Director should be a strong relationship builder who can support team members through all phases of their employment journey.
Duties and Responsibilities
Human Resources
Coordinates with the CFO and leadership team regarding the development and maintenance of all human resources information regarding the documentation and communication of its functions, including Employee Handbook, Job Descriptions, Employee Evaluations, and annual Letters of Appointment. This includes but is not limited to the following:
- Administers and executes the administration of human resource programs, including, but not limited to, compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety.
- Monitors and ensures the organization’s compliance with federal, state, and local employment laws and regulations, and recommends best practices; reviews and modifies policies and practices to maintain compliance.
- Conduct wage surveys within the labor market to determine competitive wages.
- Perform reference checks for all potential employees, current employees, and coaches as necessary in accordance with the GRACE Background Check Policy.
- Work closely with school leadership in the advertising, selection, evaluation, training, promotion, and termination process for employees.
- Coordinate onboarding of all new personnel both through digital processes available inADP and through appropriate personnel within the school.
- Collaborates with leadership to understand the organization’s goals and strategy related to staffing, recruiting, and retention.
- Plan and schedule Red Cross First Aid/CPR/AED training for staff and faculty, and maintain appropriate records for certifications.
- Reviews, assigns, and documents compliance with mandatory and non-mandatory training and work assessments. This may include safety training, anti-harassment training, professional licensure, and certifications.
- Maintain the administration of the Absence Management System for all faculty/staff absence requests. This includes hiring and coordinating the training of substitutes.
- Assist the Administrative Assistant when needed in daily confirmation that all requested faculty absences have been covered with an appropriate substitute.
- Keep records of personnel events such as hires, promotions, performance reviews, and terminations, and employee statistics for government reporting. Ensure that all documentation is current and updated in the HRIS system.
- Annually review all employee job descriptions, including FLSA status based on current labor laws.
- Compile and finalize employee accident reports and maintain required OSHA documentation.
- Generate annual “Intent to Return” statement and coordinate off-boarding efforts along with payroll, IT, and any other affected departments.
- Conducts exit interviews to determine reasons behind separations and ensure that necessary employment termination paperwork is completed.
- Ensures accurate reporting, notices, and compliance with EEOC, ADA, and FLSA requirements.
- Maintains knowledge of trends, best practices, and regulatory changes in human resources, talent management, and employment law; applies this knowledge to communicate changes in policy, practice, and resources to leadership.
- Advises the Head of School on the appropriate resolution of employee relations issues.
- Handles employment-related inquiries from applicants, employees, and managers, referring complex and/or sensitive matters to the Head of School or appropriate leadership.
- Maintains a high degree of confidentiality regarding all aspects of the school operations, including employees, students, and families.
- Compile data and complete external reports as required by the US Department of Education, NC-DNPE, and other regulatory authorities.
Employee Benefits Administration
Assists the administration in implementing various employee benefit plans such as health, dental, life, disability, voluntary insurance plans, voluntary retirement plans, vacation, sick leave, leaves of absence, worker’s compensation, and unemployment insurance by performing the following duties:
- Coordinates with benefit plan providers, vendors, auditors, and consultants for services, premiums, and plan administration.
- Prepares and communicates information to current and former employees about benefit programs.
- Provides services to employees to answer their benefit questions, resolve problems related to access to or payment of benefits, and to distribute information on voluntary supplemental insurance plans offered.
- Directs and conducts open enrollment group and individual meetings with benefit plan providers.
- Orient newly eligible employees, process benefit enrollment forms, and make changes.
- Maintain vendor contact to investigate discrepancies and provide information in non-routine situations.
- Coordinate transfer of data to external vendors, plan providers, auditors, and consultants.
- Maintains knowledge of and analyzes government regulations, benefit program trends, and prevailing practices among similar organizations by attending seminars and workshops.
- Works in coordination with the CFO as requested, with the following:
- Audit reports from plan providers to verify accuracy and resolve differences.
- Audits benefit plans for compliance with government regulations.
- Analyzes employee utilization of benefits and evaluates services, coverage, and options available through insurance and investment companies to recommend programs best meeting the needs of the organization.
Payroll Administration
- Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
- Ensures accurate and timely processing of payroll updates, including new hires, terminations, and changes to pay rates.
Financial Support
- Develops departmental budget and manages expenses to the approved budget.
- Approves all HR departmental spending in a timely manner.
- Assists the Finance Department in all personnel matters related to benefits and payroll as necessary.
- Assists the CFO in managing the risk management program.
Other Duties
- Executive Administrative Support for Head of School
- Handle requests and queries in a timely, appropriate manner.
- Maintain the daily schedule for the Head of School by arranging meetings and appointments and providing reminders.
- Make travel arrangements for business travel.
- Take dictation and minutes during meetings as needed.
- Produce reports, presentations, and briefs as requested by the Head of School.
- Other related duties as needed or requested.