HR Coordinator

POSITION SUMMARY

The HR Coordinator will be an integral part of the HR Operations department and will play a crucial role in supporting various HR functions and initiatives within our organization. The ideal candidate is a proactive and resourceful individual who is passionate about contributing to the success of our company through effective HR processes and client support.

DUTIES AND RESPONSIBILITIES

• Identify and work with external HR consultants and attorneys on special projects as needed.
• Generates, distributes, and tracks completion of onboarding documents, including employment applications, offers letters and/or contracts, benefits, and other onboarding paperwork
• Guide external new hires through the onboarding process
• Responsible for maintaining current, up-to-date documents and forms in onboarding system
• Prepares reports, presentations, memorandums, proposals, invoicing, and correspondence
• Creates or supports relationships with prospective clients and customers
• Assist in the preparation of job descriptions
• Maintains website job postings and distributes applicants according to established systems when needed
• Act as 2nd backup to Finance Manager for payroll, AP and AR processing.
• Contributes to the company’s social media and advertising strategies and objectives.
• Maintain knowledge of industry trends and make recommendations to the Management Team for improvement of the organization’s policies, procedures and practices on HR and personnel matters.
• Maintains employee personnel files, policies and procedures; routinely audits files for retention compliance; provide guidance and interpretation
• Coordinates and monitors project-based work and process improvement
• Suggest new procedures and policies to continually improve the efficiency of the HR Department and to improve the employee experience
• Assist and manage the hiring process for our clients
• Routinely updates company social media accounts (Facebook, LinkedIn and Twitter)

REQUIREMENTS

• Minimum of 2 years’ experience in Human Resources or Operations.
• Advanced knowledge of MS Office Suite and HRIS software.
• Strong written and verbal communication skills.
• Demonstrated commitment to confidentiality.
• Ability to present to Senior Management team and External clients.
• Strong interpersonal skills and adept at employee relations including conflict resolution.
• Client-focused, with superior customer service skills.
• Demonstrated ability to prioritize multiple projects simultaneously and exercise confidentiality.
• Highly organized and self-motivated.

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