Workplace Experience and Employee Engagement – Temp

Company Description

LVMH Beauty's activities benefit from exceptional dynamism that relies on both the longevity and development of key lines, and on the boldness of new creations.

All are driven by the same values: a quest for excellence, creativity, innovation, and perfect mastery of their image. 

The brands cultivate what makes them unique and are guaranteed to make them stand out in a highly competitive global market. The success of the LVMH Beauty Division depends on finding the right balance between major historic Houses, such as Parfums Christian Dior, Parfums Givenchy, Acqua di Parma, Guerlain, and newer brands with strong potential like Kenzo Parfums, Fresh, and Make Up For Ever. 

LVMH Beauty invites you today to join its North America teams. 

LVMH Beauty is part of the LVMH Group.

Job Description

Office Coordination

• Own the day-to day operations of our offices including facilities maintenance, repairs etc.
• Act as the first point of contact to observe and troubleshoot facilities-related issues such as lighting, HVAC, cleaning, flooring, etc. by reporting them to the appropriate Workplace Partner, building management and/or coordinating with external vendors for repair.
• Managing vendor requests and troubleshooting building requests using the property management portal.
• Manage conference room bookings and general office scheduling.
• Serving as the in person, point of contact for all office needs and questions.
• Monitoring, ordering, and stocking office supplies.
• Overseeing and monitoring the office for facilities concerns and facilitate timely repairs with the building management team.
• Coordinate food deliveries, catering set-up and breakdown, for special events.
• Manage various vendor accounts and invoices keeping up-to-date information and accuracies.
• Assist in preparation of office area for new hires in partnership with Workplace Services. Assist with new hire orientation by providing an office tour (outlining office amenities, café, copy/print room, mail services, evacuation exit doors and routes, etc.), issuing building security and access door cards,
• Assist in special projects and miscellaneous duties, ordering food, setting up, breaking down.
• Place service calls for any equipment (printer, coffee machine, water system, etc.) requiring maintenance.
• Be point person for Iron Mountain’s pick up of offsite shredding documents. Arrange for extra pick-ups when needed.
• Manage the reservations for employees of the Dior Café for specific events.
• Assist with managing the onsite Barista service.
• Work with Café vendor keeping food selection menus updates, café organized and cleaned, etc.
• Demonstrate the ability to handle confidential and highly sensitive proprietary information with discretion.
• Assist with internal relocations.
• Assist with special projects and administrative tasks as needed

Qualifications

• Ability to interact at all levels with internal and external personnel
• 2+ years of experience in supporting in an administrative capacity a prestige fashion, fragrance and/or beauty industry
• Strong communication skills
• Detail oriented, organized, and demonstrated ability to manage multiple priorities with a sense of urgency
• Proficiency in Microsoft Office, knowledge of Excel
• Proactive, requiring little direction, takes responsibility
• French speaking a plus
• Extremely professional, poised and fashionable

Additional Information

2 days in our Manhattan office, 2 days in our East Brunswick, NJ office, 1 day remote. Temporary position.

LVMH Inc. uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward various levels of expertise, performance and tenure.

While the published salary range is a good faith reflection of the targeted salary level for the position, LVMH Inc. reserves the right to pay outside of the published salary range $30-$35/hour.

This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

All your information will be kept confidential according to EEO guidelines.