Workforce Planning - Multispecialty Scheduling Specialist

Job Overview
We are seeking a detail-oriented and organized Doctor Scheduler to join our team. The ideal candidate will play a crucial role in managing appointments, coordinating schedules, and ensuring efficient operations within our offices. =

Essential Duties and Responsibilities:

• Building and monitoring a constantly evolving doctor schedule for 150+ doctors based off of the forecasted doctor days, while factoring in doctor availability and patient demand, against the varying office floor plans, staffing and available resources, in order to build a productive schedule.
• Communicating with Doctors to learn any preferences for travel, scheduling and work environment.
• Staying on top of future schedules and rotations for Providers in order to
• increase consistency for patient schedules and staffing, and assist inproviding a broader view of actual doctor days.
• Immediately handling any scheduling issues, including doctor conflicts or changes, office limitations, availability, specialty overlaps, staff shortages, etc.
• Maintain relationships and stay in constant communication with our doctors, as well as operations, in order to solve any scheduling breakdowns, office inefficiencies and improve doctor relations.
• Coordinating with the Operations to provide the doctors with accurate travel and schedule-related information.
• Ability to effectively communicate and build relationships with our doctors and operations team members
• Identifies issues, develops, coordinates and implements mitigation strategies to re-balance resources to meeting staffing
• Administer vacation times and coverage for providers
• Performs all other duties as assigned

Qualifications:

• Experience with workforce scheduling and staffing functions for providers
• UKG/Kronos experience preferred but not required
• Spreadsheet and Database Skills

Skills and Specifications:

• Energetic, dynamic and personable with a desire to thrive and advance.
• Aptitude for independently solving complex problems.
• Professional polish and strong communication skills to interact and build relationships with our Doctors and Operations Team
• Attention to detail is a MUST.
• Strong organizational, management, and negotiation skills.
• Availability and willingness to work on weekends when needed