Workforce Planning Analyst - Six-month temporary contract

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways. 

Are you curious about being part of our growth stor​y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Job Summary

This  six-month temporary contract role is a member of the Global Organizational Effectiveness team, which is part of the HR function at Iron Mountain. The team is responsible for providing expertise and support in three areas: Strategic Workforce Planning, Organization Design and HR Data & Analytics. The impact of the OE team is to partner with our business leaders and HRBPs to: 

• ‘Future proof’ our organization by proactively identifying future demand for talent and skills, analyze talent supply (internal and external) for those skills, conduct demand/supply gap analysis, and develop plans to remediate gaps.

• Build and sustain a ‘healthy’ organization that is effective - with the right roles to enable key business capabilities and efficient - optimal spans and layers; clarity in accountabilities and minimal duplication.

• Equip business leaders with relevant, accurate and timely HR data so they can make informed people and organization decisions.

Key responsibilities:

Strategic Workforce Planning 

• Own and maintain the workforce planning (WFP) process, tools, templates and governance 

• Act as the super user for the WFP model, refreshing and maintaining the model and dashboard

• Identify and report on workforce gaps, trends, risks and opportunities globally

• Partner with HR Technology team to maintain workforce data standards and definitions 

• Support Organization Effectiveness (OE) consultants, HRBPs and Finance planning partners to develop multi-year headcount forecasts

• Look for continuous improvement opportunities 

Data & Analytics

• Act as the super user for our HR metrics dashboard in Looker Studio 

  • Provide regular insights to HRBPs and OE consultants, monitor trends and identify areas for improvement 

  • Perform deep-dive analysis using Workday reports, based on the “hot spot” areas identified in Looker Studio dashboards 

  • Collaborate with people analytics team to ensure the ongoing maintenance of the dashboards in Looker Studio and its connection to the Workday data source 

• Support OE consultants in ad hoc analytics requests

• Translate data sets into “so-what” insights for HRBPs and business unit leaders 

• Central accountability to track the status and progress of hotspots and action items across all account teams

• Look for process improvement opportunities including use of AI to improve and streamline the KPI tracking and reporting process

Organization Design

• Support OE consultants with org design work, including:

  • Current state assessments

  • Future state org design - operating models, org structures, job descriptions

  • Talent and financials tracking

  • Implementation planning

  • Project management

• Look for process improvement opportunities to automate and streamline 

• Keep templates and tools updated and continuously look to improve them based on external best practices and lessons learned from internal projects 

Skills, knowledge & experience: 

• Previous experience in a Big 4 consultancy or Consulting Strategy firm preferred

• Advanced use of Excel / Google sheets, including expertise in formulas and data manipulation. Experience using Workday and Looker studio is desired

• Experience in analyzing and understanding HR related data and ability to turn data into actionable insights

• Skilled in visual representation of data including strong presentation and formatting skills 

• Experience in workforce planning including gap analysis and headcount planning 

• Strong understanding of how org design feeds into long-term financial planning

• Excellent communication and stakeholder engagement skills

• Ability to collaborate effectively across a range of stakeholders (Finance and planning, HR people analytics, HRBPs, Organization effectiveness consultants, Transformation consultants)

• Experience improving performance through more efficient processes or technology

• Flexible, adaptable and highly organised, with strong attention to detail and a positive, proactive attitude

• A Bachelor’s degree in Human Resources, Data Analytics or a related field is preferred 

Ready to help us build a "future-proof" organization? Apply Now to join the Iron Mountain team and turn data into strategy!