Talent Acquisition & Workforce Planning Specialist

Position Summary:

The Talent Acquisition & Workforce Planning Specialist is responsible for leading agency full-cycle recruitment and onboarding activities along with developing and implementing strategic workforce planning initiatives that align with the agency’s long-term business objectives, mission and values. This role involves synchronizing talent acquisition and retention efforts to ensure the right people are in the right roles at the right time. 

Responsibilities:

• Develop and implement workforce planning strategies that align with agency objectives. 
• Manage the full recruitment lifecycle, including preparing job descriptions, creating and posting job advertisements, screening applicants, coordinating interviews, and conducting background checks, drug testing, and reference checks, among other steps in the process.
• Utilize data-driven insights and forward-thinking methodologies to anticipate future workforce needs and address current workforce gaps.
• Create structured succession and transition plans to maintain continuity in key positions. 
• Works in close partnership with the HR Recruiter in recruitment and talent-related initiatives to improve overall Talent Acquisition functions.
• Build and maintain a partnership relationship with employment agencies and professional associations, to be able to use those resources for a proactive recruitment. 
• Develop targeted recruitment strategies to attract top-tier talent.
• Assess candidates for cultural fit and skills alignment using behavioral interview techniques.
• Lead outreach recruitment initiatives such as job fairs, internship programs with local and statewide schools, universities, workforce agencies, and community organizations to attract high-quality candidates.
• Monitor and analyze retention metrics to identify trends and communicate to supervisor the areas for improvement.
• Manage in-house employee training system that addresses the company's training needs and goals.
• Builds and maintain applicant sources and data base with a pool of qualified candidates by researching and contacting community services, colleges, employment agencies, recruiters, media, and internet sites; providing organization information, opportunities, and benefits; making presentations; maintaining rapport.
  1. Post and Source out qualified candidates by utilizing multiple resources (job postings, college partnerships, community outreach, etc.)
  2. Conduct preliminary phone screenings and schedule interviews.

• Manage onboarding orientation to ensure a welcoming and informative onboarding experience.
• Collaborate with HR Recruiter to conducts new employee orientation activities including but not limited to compilation of new hire paperwork, policies overview, benefits, and payroll systems.
• Partner with department managers to understand workforce needs and draft detailed and accurate job descriptions and hiring criteria.
• Ensure proper documentation and completion of recruitment files in alignment with regulatory requirements. 
• Oversees the agency’s Talent Acquisition module in ADP, provides training to managers as needed, and ensures the maximization of the system.
• Prepares, conducts and/or attends at least three job fairs annually.
• Ensure all pre-employment screenings are completed before candidate start date, and tracking properly including but not limited to background and medical clearances, employment and reference checks, educational credentials, etc.
• Develop and Maintain relationships with key talent to ensure long-term retention.
• Stays current on the agency organizational structure, personal policies, and federal laws regarding employment practices ensuring compliance with all regulatory body.
• Stay current on EEOC compliance and Employment laws to uphold best practices in hiring and succession planning.
• Builds and maintains an open line of communication with the supervisor, communicates in advance about any issues in the department or issues that will cause delays in meeting deadlines.
• Other related duties or projects assigned by supervisor to ensure the smooth running and efficiency of the department.

Requirements:

• Bachelor’s degree in Human Resources or related field required with Human Resources experience and at least two years’ experience working as a recruiter.
• Minimum of four (4) years of recent experience in workforce planning and talent acquisition, with demonstrated expertise in full-cycle recruitment, talent pipeline development, and supporting strategic hiring initiatives, including senior and executive-level recruitment.
• Experience coordinating internship programs and engaging with academic/technical institutions.
• Experience working in multicultural work environment. 
• Knowledge of ADP Applicant Tracking Systems (ATSs).
• Must have an active Florida Driver license and reliable transportation. 
• Flexible schedule- The work schedule can vary, from standard daytime office hours, while others may work well into night and weekends. 
• Working knowledge of labor and employment laws, organizational development, and best practices.

Skills:

• Excellent interpersonal communication: listening, speaking, and writing.
• Excellent decision-making, good judgment, and critical thinking skills.
• Works a flexible schedule as required. 
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with good negotiation tactics.
• Proactive and independent with the ability to take initiative.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with or the ability to quickly learn applicant-tracking software or other recruitment systems.

Physical demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable employees with disabilities to perform the essential functions. The employee will have to sit walk, and stand for indefinite periods of time. The employee may occasionally be required to lift and/or move up to fifty pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Most of the work is in a climate-controlled facility. The noise level varies from quiet to moderate to loud. Domestic travel up to 10-15 % may be required.