Talent Acquisition Coordinator

Salute is a leading provider of cutting-edge Data Center Infrastructure Services, dedicated to serving data center clients worldwide. We pride ourselves on delivering sustainable solutions, unparalleled reliability, and outstanding customer service. As we continue to grow, we are seeking a dynamic and experienced Talent Acquisition Coordinator to join our team and drive our relationships with hyperscale clients to new heights.

Salute Benefits That Put You First 

We know life doesn’t stop when work begins, that’s why we offer perks designed to support your well-being, your family, and your future:

• Time to Recharge: Enjoy 8 company-paid holidays, 2 floating holidays, and PTO so you can rest, celebrate, and take care of what matters most.
• Comprehensive Benefits Package: Including Medical, Dental, and Vision that you can enroll in starting on Day 1. Coverage begins the first of the month following 30-days of employment.

• Your financial future matters: Enjoy our employer-supported 401(K) with immediate 100% vesting, plus a 3% employer match and a 50% match on the next 2%.
• Wellness Support: Access to HSA, mental health resources, and gym discounts—because your health matters.
• Extra Protection & Perks: Through discounted group programs, such as legal services, home & auto insurance, pet insurance, and ID theft protection for life’s unexpected moments.

About the Role

The Talent Acquisition (TA) Coordinator provides comprehensive administrative and candidate experience support to the TA team. This role ensures a seamless recruiting and pre-boarding experience, which may include supporting candidates from interview scheduling through Day 1 readiness.

Key Responsibilities

• Support TA team by coordinating interview scheduling across multiple calendars/time zones, including virtual/on-site logistics, as needed.
• Support completion of pre-hire paperwork, including I-9 guidance, policy acknowledgments, and required documentation.
• Monitor candidate progress on all pre-employment steps and escalate delays or issues proactively.
• Coordinate with HR, IT, and hiring managers to ensure Day 1 readiness (equipment, onboarding schedules, etc).
• Maintain strict confidentiality and ensure compliance with hiring regulations and documentation requirements.
• Track background check statuses, start dates, and onboarding milestones in the  ADP applicant tracking system (ATS) and reports.
• Assist and support recruiting events (career fairs, hiring days, university recruiting) and logistics, including preparing presentations materials, attendee lists and trackers, candidate packets, event collateral, and other items as needed.
• Ensure compliant handling of candidate data and consistent process documentation.
• Assist with arranging TA team travel, as needed (flights, hotels, ground transportation).
• Orders supplies, lunches or coordinate catering for onsite interview days, team sessions, or as needed.
• Support TA with operational documentation including creating and saving SOPs, marketing materials, and more.
• Manage TA mailbox for candidate communications.

Travel Requirements

• Travel: Up to 5% (occasional visits to data center sites, hiring events, or team meetings).

Qualifications - Required

• Entry level experience in coordination, administration, scheduling, or HR/TA operations.
• Strong communication and customer service mindset with a professional demeanor interacting with candidates and internal / external stakeholders.
• Strong organization, attention to detail, and ability to prioritize in a fast-paced environment.
• Comfortable working with calendars (Outlook), ATS systems, and Excel spreadsheets.

Qualifications - Preferred

• Experience with high-volume scheduling or multi-site hiring.
• Familiarity with recruiting metrics and reporting.
• Familiarity with background check processes, pre-boarding workflows, or onboarding programs.
• Prior experience coordinating candidate travel or managing vendor partnerships.