People Operations Specialist

Founded in Switzerland in 1968, Zühlke is owned by its partners and located across Europe and Asia. We are a global transformation partner, with engineering and innovation in our DNA. We're trusted to help clients envision and build their businesses for the future – to run smarter today while adapting for tomorrow’s markets, customers, and communities. Our multidisciplinary teams specialise in tech strategy and business innovation, digital solutions and applications, and device and systems engineering. We excel in complex, regulated spaces including health and finance, connecting strategy, tech implementation, and operational services to help clients become more effective, resilient businesses.

If you share our values and want to do the best work, for the right reasons, we can offer you the chance to do it on a global scale and play a real role in shaping our exciting journey.

The role

We are looking for a motivated and detail-oriented People Operations Specialist for our team in Porto. In this role, you will support our daily People operations business and contribute to creating a positive employee experience across all stages of the employee lifecycle.

How you’ll make an impact

• Serve as the primary point of contact for employees and managers, providing support and clarification on HR processes, policies, and administrative topics, including benefits and insurance, flexible benefits, health and safety, occupational medicine, payroll, various leaves, training, and company policies.

• Manage end-to-end employee lifecycle processes, including onboarding and offboarding, while preparing, issuing, and maintaining employment documentation (e.g., employment agreements, amendments, reference letters, certificates, exit documents, and other official correspondence) in compliance with local labour laws.  

• Prepare and deliver accurate employee data to support timely payroll processing and checking in coordination with the Finance team.

• Develop, maintain, and continuously improve People Operations processes, templates, and Standard Operating Procedures (SOPs) to ensure consistency and compliance.  

• Collaborate with external agencies to manage relocation support for international employees, including visa processing and compliance with local administrative requirements.

• Prepare, fill in and submit the Relatório Único on an annual basis

• Maintain and update employee records in HR systems, ensuring data accuracy and confidentiality 

What’s important to us

• You demonstrate a hands-on mentality, with a proactive, solution-oriented approach to your tasks.

• You have gained experience in People Operations, supporting companies in Portugal, which will help you to quickly adapt to this role.

• You possess a good labour law background in Portugal

• You possess excellent English, both written and spoken.

• You have experience supporting HR across the entire employee lifecycle

• You are an initiative-driven, flexible, and customer-oriented individual with a strong commitment to quality and a self-reliant, results-focused work style.

• You enjoy working collaboratively in a team, value a collegial and dynamic work environment, and thrive in international cooperation

• Experience working with payroll agencies to process monthly payroll, with a solid understanding of payroll practices.

• Proven experience in the management and preparation of Relatório Unico

What we offer

• Work life blend: we offer a safe & healthy workplace, with flexible working hours and the possibility to work from home

• Profit share scheme: In addition to your annual salary, you may receive a profit share defined by the company’s success in the previous year

• Global and Diverse Zühlke community: witness how colleagues from all our 16 offices across the globe come together to create a unique, positive and inclusive work culture, learning from one another at annual team camps, and celebrating year-end parties and other local festivities.

• Committed to development: we are committed to the growth of our people and are investing in your development. We’re empowering you to build the skills you need to make a positive impact, both personally and for our clients, today and in the future.

To dive deeper into the local benefits of working in Zühlke, follow the link https://www.zuehlke.com/en/careers/locations/portugal.

How to Apply

Please keep in mind that all applications must be submitted in English only to be considered.

If you feel you don't meet all the requirements, we are still happy to get to know you, learn more about your ambitions and ideas and look forward to receiving your application!  

We welcome people from all backgrounds, regardless of their gender, personality, national origin, race, religion, colour, sexual orientation, gender identity, age, marital status, disability or veteran status.