People Operations Administrator

Are you passionate, driven, and ready to make your mark in the world of Human Resources?

We’re on the hunt for a Junior OHS & HR Administrator to join our dynamic, people-first team at Moving Tactics.

If you’re eager to learn, love being part of a fast-paced and innovative environment, and want to help shape a workplace where people and culture thrive — this is your chance! 

Come grow your career, have fun doing it, and make an impact with a team that values energy, curiosity, and collaboration.

OHS

• Maintain employee & company records, reports, and documentation in an organized manner.
• Assist with OHS monthly checklists and follow up on reports for HOD’s
• Book training and manage diaries (courses and expiration dates)
• Keep abreast of training required for OHS tech teams and others
• Book medicals when necessary
• Follow up on certificates and keep report up to date
• Committee management - Taking minutes
• Evacuation Manual - Keep up to date (New & terminated employees)
• Assist with evacuations drills
• Assisting with OHS overall file and profile management
• Compiling of files as per requests
• Managing stationary stock levels

Human Resources

Recruitment Support:

• Assist with job postings, screening resumes, scheduling interviews, and coordinating hiring processes in line with requirements.
• Assist with internal posters and communications on positions available
• Coordinate with PR company- Job posting on social media platforms (FB, LinkedIn, Website, Instagram etc)

Employee Relations

• Provide support for employee inquiries, maintain confidentiality, and assist in resolving basic HR-related issues.
• Assist with ensuring company values are maintained & organisational culture is healthy
• Sending a daily attendance report (Absenteeism) to HR and ensure & reinforce compliance
• Coordinate meetings, appointments, and travel arrangements for employees.
• Maintain and update HR databases (HR Quick List) and ensure accuracy re: birthdays, anniversaries & special announcements
• Ensure all employees are captured on the HR diary - Annual Review & ensure changes are captured
• and documentation
• Be the liaison for the gym incentive
• Assist with company initiatives/functions- Planning and executions
• Assist with E-Value reporting
• Assist with disciplinary process and administration
• Assist with POPI compliance and administration

Training & Development

• Coordinate training sessions, book courses, track employee progress, and support learning initiatives.
• Assist with posters, training opportunities and  to communicate with the business
• Capture Supplier Development Training (Weekly/Monthly)
• Assist in managing the HR diary with learnerships & Y4Y
• Assist with annual workshops - Setting up classrooms and the administration required
• Assist with annual appraisal administration

Yes4youth

• Be the liaison for the Y4Y progran - Assist with queries, surveys, cellphones and general support in the region.
• Assist with Y4Y cycle - Onboarding, monthly surveys, appraisals, absorption and terminations
• Ensure cellphone are returned to the office weekly & allocated accordingly

Compliance & Policies

• Ensure HR policies align with labor laws and company standards, assisting with audits and documentation.
• Assist with TSA and medical administration requirements and administration
   

Social Corporate Support

• Monthly newsletter: Assist with collecting images and content from various departments
• Social events: Assist with cohesion between regions for social,team building activities and functions.
• Be proactive in sourcing PR opportunities for newsletter (Training, Regional news etc)
• Diary management - Special announcements, public holidays, corporate communications
• Assist with the annual Social Calendar planner and roll out (Budget requirements)

Personal Qualities Required for an HR & OHS Administrator/Assistant

• Strong communication skills – Clearly conveys HR and OHS policies, procedures, and safety guidelines to employees at all levels.
  Attention to Detail – Ensures accuracy in HR records, compliance documentation, and safety reports.
• Organisational skills – Manages multiple HR and OHS tasks efficiently, including record-keeping, compliance checks, and reporting.
• Creativity - Ability to have fun with creating content on Canva for corporate communications
• Confidentiality & integrity – Handles sensitive employee and safety-related information with professionalism and discretion.
• Empathy & people skills – Supports employees with HR and OHS concerns while fostering a positive workplace culture.
• Problem-solving ability – Identifies and resolves HR and workplace safety issues proactively.
• Adaptability & resilience – Adjusts to changing HR policies, safety regulations, and organizational needs.
• Time management – Effectively prioritizes HR and OHS responsibilities to meet deadlines and compliance requirements.
• Proactive & initiative-Driven – Takes responsibility for improving HR processes and promoting workplace health and safety initiatives.
• Team player – Collaborates with HR, management, and employees to ensure a safe and supportive work environment.

• Diploma or degree in Human Resources, Business Administration, or a related field (preferred).
• 1-3 years of experience in an HR adminstrative role (or internship experience in HR).
• Strong organizational and multitasking skills with keen attention to detail. 
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook) and HR software is a plus.
• Knowledge of labor laws and HR best practices (preferred but not required). 

Salary: R9 500

Company Benefits:

• Allan Gray Retitement Annuity 
• Hollards Life Cover 
• Study Leave and Skills Development opportunities 
• Social and Corporate functions and team building activties
• Health and Wellness incentives 
• Years of Service benefits
• Annual birthday leave