Part Time People Operations Coordinator

Introduction: 

Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 150,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 35 years. With offices throughout California, Nevada, Arizona, Idaho, and Washington Seabreeze and its family of companies has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity.

At Seabreeze, people are at the heart of what we do. Our philosophy, “Passion when combined with commitment, makes anyone unstoppable,” is carried out by enthusiastic and customer-centric teams who serve the communities where we work and live.

Summary: 

The People, Strategy & Operations (PSO) team is the driving force behind Seabreeze’s culture and growth. We attract and develop top talent, create opportunities for professional advancement, and partner with leaders to strengthen team performance and alignment. Through collaboration, innovation, and consistent operational excellence, PSO ensures our people strategies support the company’s mission, values, and long-term success. 

Join a team where connection and care are part of how we work every day. This part-time, in-office role (24–30 hours a week, four days) supports key HR functions such as onboarding, payroll, colleague engagement, and compliance while helping keep our People Operations running smoothly. It’s a great fit for someone who’s detail-oriented, enjoys working collaboratively, and takes pride in helping colleagues have a great experience from start to finish. 

Key Responsibilities

Onboarding & Offboarding

• Coordinate the onboarding process for new hires to ensure a positive and compliant start. 
• Process separation documents. 
• Monitor onboarding and offboarding data for accuracy and reporting consistency. 

HRIS & Reporting

• Maintain colleague records and data integrity within Paylocity. 
• Prepare recurring and ad-hoc reports to support compliance and company-tracked KPIs. 

Leaves, Benefits & Compliance

• Support benefit enrollment processes for new hires and annual open enrollment. 
• Submit unemployment claims. 
• Manage COBRA notifications, workers’ compensation claims, and DMV Pull Notices. 
• Maintain and update workers’ compensation forms, OSHA postings, and safety communications. 

Colleague Experience & Engagement

• Support implementation of programs and events that enhance engagement, retention, and connection to company values. 
• Make updates to HR content on the company intranet  
• Provide responsive, accurate support through the People Support Office (PSO) inbox. 

Audits, Projects & General Support

• Gather and organize data to respond to audits and payroll requests. 
• Monitor mandatory training completion and assist with continuous improvement initiatives. 
• Provide administrative support to the Sr. People Business Partner and HR leadership as needed. 

Qualifications

• 2+ years of related HR or administrative experience; benefits and engagement experience preferred. 
• High school diploma or equivalent required; associate degree or HR certification a plus. 
• Working knowledge of federal and state employment laws (CA experience preferred). 
• Proficient in Microsoft Office Suite, Teams, and HRIS systems (Paylocity experience a plus). 
• Strong organizational, communication, and time-management skills with the ability to manage multiple priorities. 
• Bilingual (English/Spanish) highly preferred. 

Availability:

This role follows a consistent part-time schedule (Mon & Thu 10 a.m.– 4 a.m., Fri 10 a.m.– 5 p.m.) with flexibility to adjust as needed—always with notice so you can plan ahead. 

Physical Requirements and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA). 

• Prolonged periods of sitting at a desk and working on a computer. 
• Frequent use of hands and fingers for typing, data entry, and document handling. 
• Occasional standing, walking, bending, or reaching within the office environment. 
• Ability to lift, carry, or move up to 15 pounds occasionally (e.g., files, office supplies, or equipment). 
• Regular interaction with others in person, virtually, and by phone or email. 
• Ability to maintain focus and attention to detail in a busy office setting with moderate noise levels. 
• Work is performed in an in-office environment, typically during standard business hours, with occasional flexibility based on department needs. 

Work Environment: 

The work environment is a typical office building. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Seabreeze is proud to be an Equal Opportunity Employer that celebrates the diversity of our team. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected status. For individuals with disabilities who would like to request accommodation such as an ASL interpreter, please contact Vy Nguyen at (949) 334-8166.