Summary: The Human Resources Director is a department head, under the administrative direction of the Executive Director. This position is responsible for the management, supervision and operation of the Human Resources department of the Agency; provides direction for departmental and related programs; performs administrative and managerial work related to carry out Agency and department goals, objectives and priorities; and preforms related work as required.
Essential Duties and Responsibilities:
- Directs department activities such as recruitment, classification and compensation, employee relations, employee benefits, workers’ compensation administration, illness and injury prevention plan and maintenance of centralized personnel file and records.
- Plans and directs all activities necessary to provide Human Resources management services to agency departments.
- Develops and makes recommendations to the Executive Director and departments on creating, revising or abolishing various rules, policies and procedures relating to personnel matters.
- Advises Executive Director and management staff regarding sound Human Resources practices and encourages the use and application of such practices and techniques in resolving operating problems.
- Administers the Agency’s position classification, salary plan, and benefit systems.
- Provides human resource information to employees, public, supervisors or other personnel by referring to policies, rules, regulations or procedures or by researching files for information; may refer visitors or other callers to other appropriate sources of information.
- Investigates staffing problems and provides guidance for problem solving and disciplinary action.
- Manages the development and implementation of the Human Resources Department goals, objectives, policies and priorities in accordance with Agency policy.
- Counsels and advises the Executive Director and department heads on employee relations and risk management matters.
- Directs the preparation of the department’s budget; monitors expenditures and compliance.
- Provides leadership in all areas of HR policy development and works with other agency stakeholder groups to ensure effective implementation; secure legal interpretations as appropriate.
- Identifies required training and certifications for staff and monitors compliance.
- Reviews and advises salary placement for new hires/current employees.
- Develops, maintains and updates all personnel forms as required by Law or personnel rules and regulations.
- Oversees the processing of all new employees ensuring all required documents are completed properly and verifying fingerprint clearance and negative TB test results as required.
- Conducts new employee orientations explaining conditions of employment including benefit plans, pay schedules, Agency organization and personnel rules and regulations.
- Coordinates all aspects of benefits administration.
- Implements and maintains HRIS database containing employee information.
- Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records
- Maintains all personnel files, maintains and updates records of various types of transactions, such as personnel action forms, employment contracts, benefit changes, etc.
- Compiles and arranges data from diverse sources into report format.
- Works closely with payroll in coordinating personnel information and ensuring proper processing of payroll.
- Performs additional duties as assigned.
Organizational Leadership:
- Contribute to short and long-term organizational planning and strategy.
- Contribute to the completion of and provide support for the goals and objectives of the Agency's Strategic Plan.
- Support and promote LGS Recreation's mission, vision, guiding principles, and core values.
- Coordinate initiatives and collaborate with members of the leadership team in pursuit of operational excellence.
Supervisory Responsibilities:
- Supervises and supports all technical and functional responsibilities of the HR Specialist and Senior Office Technician.
Knowledge and Abilities:
Knowledge of:
- Modern and highly complex principal and practices of human resources program and administration.
- Concepts and elements of employee benefits and workers’ compensation programs including necessary liaison with claims administrators, brokers and insurance companies.
- Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
- Pertinent Federal, State and local laws, regulations, codes (including Education Code), ordinances and policies applicable to human resources management.
- Statistical concepts and methods, research organization, problem solving techniques, budget processes, management and resource allocation
- Principles of data collection.
Ability to:
- Effectively formulate and administer sound Human Resources departmental policies and procedures for Agency’s personnel programs.
- Exercise considerable judgment, resourcefulness, leadership and tact in dealing with Agency employees, outside organizations and the general public
- Handle sensitive Human Resources matters including disciplinary issues, reclassification, employee problems, employee relation issues and grievances.
- Analyze and make sound recommendations for resolving inter and intra-departmental personnel problems.
- Properly interpret and make decisions in conformance with pertinent Federal, State (including Education Code) and local laws and regulations governing personnel practices and in accordance with Agency rules and policies.
Education and Experience:
College Degree (B.A. or B.S.) and six years of increasingly responsible office experience or any combination of training and experience that could likely provide the desired knowledge and abilities. Participation in or completion of the ACSA Personnel Institute, or similar professional development programs focused on human resources administration, employment law, and personnel management within public education. Experience attending statewide HR or personnel conferences that address current legal updates, labor relations, and best practices in school district human resources is highly desirable.
Language Skills: Excellent written and verbal communication skills with the ability to interpret and apply employment laws, policies, and HR-related documentation. Capable of clearly communicating complex personnel matters to employees, management, and external partners while maintaining professionalism and confidentiality. Skilled in preparing reports, policies, training materials, and employee communications. Proficiency in professional business English required.
Mathematical Skills: Ability to perform complex accounting and finance math including calculations of fractions, percentages and/or ratios.
Computer Skills: Solid experience and proficiency working with Microsoft Office 365 products which includes word outlook, processing, spreadsheets and database programs.
Reasoning Abilities: Ability to define problems, collect and analyze data, and draw valid conclusions in complex and sensitive human resources situations. Demonstrates sound judgment in interpreting policies, employment laws, and organizational procedures. Capable of evaluating multiple perspectives, resolving employee relations issues, and developing practical solutions that align with organizational goals and compliance requirements. Ability to manage confidential information and make well-reasoned decisions in a fast-paced and dynamic environment.
Physical Demands and Working Conditions:
- Office environment; subject to frequent interruptions and continual deadlines.
- Considerable use of a computer terminal.
- Long periods of intense concentration.
If required to operate a vehicle:
- Valid California Motor Vehicle Operator’s License.
- Acceptable driving record and qualification for insurability by the Los Gatos-Saratoga Community Education and Recreation insurance carrier.
Licensing and Other Requirements:
- Criminal Justice fingerprint clearance.
- Evidence of TB clearance
General Information:
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of this position.
The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek assistance as required. Incumbents within this position may be required to assist or find appropriate assistance to make accommodations for disabled individuals in order to ensure access to the organization’s services (may include: visitors, employees and other community members).