HR Specialist - Talent Acquisition and Management

POSITION DESCRIPTION:
Under supervision by the HR Director, and in close collaboration with management personnel, manages the agency’s internal and external talent pipeline to meet staffing needs. The HR specialist performs a wide range of human resources functions related to recruitment, onboarding and offboarding, training and development, compensation, employee relations, and other areas of HR. The HR specialist shares responsibility for managing the HR and agency reception and performs other duties as assigned.

DUTIES & RESPONSIBILITIES:

Recruitment and Onboarding/Offboarding:

• In collaboration with hiring managers, leads the agency recruitment process for all programs to ensure that positions are filled in a timely manner by highly-qualified candidates. Advertises job postings, screens applications, prepares interview materials, schedules interviews, facilitates interview panels, communicates with applicants, conducts criminal background checks and reference checks, supports staff participating in the selection process, and maintains accurate, confidential physical & electronic records and mandatory reporting logs related to each recruitment. Ensures that fair hiring guidelines are followed to support agency diversity initiatives.
• Manages employee and volunteer onboarding/offboarding process to ensure a supported and positive customer experience. This includes working with the supervisor and/or program director to communicate start date, secure building key(s) through the contracts and facilities department, set up email account, and conduct new-hire orientations. Conducts exit interviews, communicates with employee and Payroll regarding final pay, collects keys and equipment, and provides resources to departing employees.

Talent Management:

• Supports managers with agency performance evaluation process.
• Works with managers to proactively identify staff training needs and to plan and execute individual, program, and agency-wide training opportunities.
• Supports HR director on compensation projects and processes.
• Manages assignment and tracking of regular, agency-wide training, such as harassment prevention training.
• Assists employees to interpret and implement personnel policies and union contracts, and facilitates communication between employees and management.
• Supports HR Director and supervisors in employee relations work, including providing support on related staff development, training and disciplinary actions as needed.

Administrative Support:

• Shares in a rotation to staff and manage the agency reception, performing all reception tasks as needed. Ensures that the reception is organized and free of clutter, equipment is maintained in working order, and office supplies are stocked. Sorts daily mail and coordinates package delivery. 
• Supports HR Director to administer drug and alcohol policy and testing program.
• Translates materials between English and Spanish (biliterate preferred).
• Uses a variety of standard office equipment, such as typewriter, calculator, postage meter, computerized telephone, and copy reproduction equipment.
• Prepares a variety of periodic and special reports using information from a variety of sources.
• Maintains accurate records and files materials according to an established filing system.

Professional Conduct:

• Maintains confidentiality when dealing with sensitive agency documents and/or information and upholds and follows established policies on confidentiality, program integrity, computer security, and conflict of interest.
• Develops and maintains effective working relationships with other agency staff members, and with representatives of outside organizations, including governmental and community organizations, and others in regular contact with the agency.
• Communicates effectively and respectfully with diverse racial, ethnic and cultural groups and from different backgrounds and lifestyles; and demonstrates a knowledge of and sensitivity to their needs. Required to keep information in the HR Department as highly confidential.

We screen all applicants, require background checks on final candidates consistent with funding regulation requirements and are a Drug-Free Work Place. Candidates are encouraged to apply even if they are not sure that they meet the minimum qualifications. Relevant experience, knowledge, and skills may be obtained through a wide variety of traditional and non-traditional means.
 

OTHER JOB DETAILS:        

• This is a FLSA non-exempt confidential position.
• This position is eligible for a $.40/$.10 per hour bilingual/biliterate differential upon passing the tests through the HR department.
• Hours of work are typically 9AM- 5PM, Monday-Friday (but may vary depending on the needs of the programs).  
• Regular onsite attendance is required.

MINIMUM QUALIFICATIONS:

Required:

• Bachelor’s degree in a relevant field or equivalent experience
• Experience managing full cycle recruitment
• Knowledge of fair hiring and DEIB principles and processes
• Experience using standard computer programs such as Microsoft Word and Excel, Google suite, etc.
• Cultural competency and ability to communicate clearly and succinctly in English, orally and in writing
• Ability to independently organize and manage work to complete assignments accurately and on deadline
• Ability to provide excellent customer service
• Interpersonal skills to work collaboratively and effectively with people from diverse backgrounds
• Ability to analyze information, draw conclusions, and recommend solutions
• Knowledge of standard office practices and procedures, including answering the telephone, record keeping, and the use of standard office equipment

Preferred:

• Knowledge of general human resources practices and policies, including labor law
• Experience with employee relations
• Experience working with labor unions and collective bargaining agreements
• Bilingual/Biliterate English/Spanish

OTHER REQUIRMENTS:

• Must be able to work at a computer for full workdays; some routine lifting and reaching requirements.
• Must have a valid CA Driver’s License for work-related tasks as needed, have access to drive a motor vehicle incidental to the performance of the work and be insured.
• Must pass a criminal background check and maintain a clean record.