Finance and Human Resources Director

The Finance and HR Director (Office Administrator, OA) is responsible for all operations functions for Oceana’s presence in the Philippines. This includes human resources, finance, accounting, IT, and administration. In collaboration with Oceana’s Vice President (VP) in the Philippines, the Finance and HR Director (OA) shall foster a safe, supportive and inclusive work environment, ensuring alignment with Oceana’s mission and values, while empowering collaboration and open communication.

The Finance and HR Director reports directly to the Chief Financial Officer (CFO) with a dotted line to the Philippines Vice-President. They serve in a key leadership position, helping to ensure the successful operation of Oceana the Philippines. This position requires a person who is clear and precise regarding the implementation of Oceana’s legal requirements, policies and procedures, as well as flexible in reaching goals and maintaining interpersonal relationships. 

The incumbent is responsible for ensuring that Oceana Philippines operational systems are working efficiently and effectively to support the organization’s strategic goals. They will ensure that Oceana is meeting the legal and regulatory requirements in the Philippines and is following the policies and procedures of the global organization. The Director leads the budget process (annual, campaign and donor) and produces financial reports and analyses for the VP, donors, advisors, and external auditors. They ensure that Oceana in the Philippines’ resources are properly utilized, in accordance with the organization’s policies and procedures, and in strict conformity with Philippines’ regulations and donor requirements. They are responsible for the financial, accounting, human resources, office administration, IT – Information Technology, contracts and procurement functions in the Philippines. 

The Director will work with the Vice President and others to ensure the successful execution of the Philippines programmatic goals. They will ensure coordination within the Philippines team and with the entirety of Oceana with a focus on the operational areas outlined below.

Principal Duties and Responsibilities

Essential Functions:

Human Resources:

• Oversee and support all aspects of the HR function in the Philippines (recruitment, hiring, onboarding, talent retention, and professional development).
• Manage compensation, payroll, and benefits programs for staff in the Philippines.
• Maintain accurate personnel data and files in accordance with Philippines labor law and related regulations.
• Coordinate with the Global HR team to advise staff and leadership on best practices.
• Oversee goal setting and performance management processes including exploring pathways for career growth in collaboration with line managers and in conjunction with global HR.
• Support and advise the VP on personnel matters and conflict management including employee relation issues and grievances.
• Lead on terminations and performance issues in conjunction with local labor lawyers as necessary.
• Maintain systems that support training and professional development initiatives for staff, encouraging continuous learning and growth within the team.
• In collaboration with the VP, develop initiatives that foster staff well-being, satisfaction and engagement across teams.

Finance and Accounting:

• Lead Oceana Philippines’ budget development and planning in coordination with the VP, campaign directors, senior finance manager, and Headquarters. Ensure budget guidelines and thresholds are followed throughout the year. 
• Monitor and report on budget against actual. Work closely with the country VP and the Philippines team to propose corrective action when needed.
• Responsible for the effective performance of various accounting functions, including general ledger, accounts payable/receivable, payroll, bank reconciliations, audit, insurance and tax reports, and fixed assets. 
• Supervise the finance team and any additional hires as necessary.
• Manage contracts and procurement of third-party products or services to ensure adequate protections for Oceana and compliance with internal and external policies and regulations.
• Ensure accurate and timely preparation of internal financial reports, timesheets, expense reports, timely reconciliation of cash advances, submission of external reporting, and the external audit. 
• Ensure that required statutory reporting obligations are met.

Information Technology:

• Assist the global IT department in the provision of local support.

General Management and Compliance:

• Communicate with staff and ensure compliance with Oceana’s Global Code of Ethics, the Oceana Philippines employee manual, and other Oceana policies and procedures. 
• Ensure compliance with local laws and regulations, including labor laws, health and safety regulations, and other relevant guidelines and standards.
• Manage contracts and procurement of third-party products to ensure adequate protections for Oceana and compliance with internal and external policies and regulations.
• Assist in preparing documents and financials for Oceana’s board meetings.

Job Requirements

• Bachelor’s degree in Administration, Finance, Human Resources, Accounting, or a related field, with at least 5 years of experience in people and business management; or an equivalent combination of education and experience.
• Minimum 5 years of experience managing accounting and finance functions, including multi-currency budgeting and banking relationships.
• Experience in payroll preparation or oversight, with knowledge of tax, social security, and employment legislation.
• Skilled in preparing and monitoring budgets, analyzing financial results, and recommending corrective actions.
• Strong familiarity with Philippine Labor Law strongly preferred.

• Experience with HR management systems (preferred).
• Proficient in Microsoft Office Suite, particularly Excel required with proficiency with NetSuite and Salesforce preferred..

• Highly organized, detail-oriented, and able to manage multiple tasks and meet deadlines with speed and accuracy.
• Self-motivated team player with strong problem-solving, conflict resolution, and negotiation skills.
• Excellent written and verbal communication skills in English, including the ability to write reports, business correspondence, and procedure manuals.
• Effective team collaborator with the ability to build bridges between headquarters and country offices.
• Skilled in handling sensitive issues with discretion and maintaining confidentiality.
• Willingness to work across time zones, travel, and collaborate with multicultural teams.
• Commitment to Oceana’s mission, goals, and values.

Oceana values a diverse workforce and welcomes people different from each other in many ways, including characteristics such as race, gender, sexual orientation, religion, ethnicity, and national origin. Oceana considers all qualified candidates and seeks to recruit from a diverse candidate pool