Events & Employee Engagement Coordinator

Worker Type

Job Description

 

Summary

The Events & Employee Engagement Coordinator is a dynamic, highly organized professional who thrives at the intersection of external brand marketing and internal culture building. In this hybrid role, you’ll spend approximately 70% of your time on external events—such as trade shows, external events, and customer visits—and 30% on internal employee engagement—including celebrations, recognition programs, and wellness initiatives. You will bring creative vision, meticulous attention to detail, and excellent communication skills to deliver events that drive brand awareness, strengthen client relationships, and foster an engaged, connected workforce. Adaptability, resourcefulness, and a passion for creating exceptional experiences are essential.

Position Responsibilities

Events Marketing (70% External):

• Plan, coordinate, and execute external events, including trade shows, conferences, and customer visits.
• Manage all event logistics from pre-event planning through post-event follow-up, including vendor coordination, booth shipping, collateral production, on-site support, and post-event reporting.
• Collaborate closely with marketing, sales, and product teams to ensure consistent brand messaging, visual identity, and strategic alignment.
• Track and manage all marketing assets, including inventory, shipping, storage, and repair coordination.
• Maintain the repair tracker and coordinate necessary repairs with the Machine Shop.
• Manage online event asset inventory and storefront.
• Oversee marketing cage inventory and ensure accurate tracking and organization of materials.

Employee Engagement (30% Internal):

• Lead the planning and execution of internal events such as employee appreciation events, wellness initiatives, and company-wide campaigns.
• Create and distribute compelling internal communications to drive awareness and participation.
• Partner with Internal Communications and the Employee Engagement Committee to ensure alignment with company culture, priorities, and retention goals.
• Maintain the internal calendar of events and ensure alignment with company priorities and messaging.
• Gather and analyze employee feedback to improve engagement activities and measure impact.
   

Basic Qualifications (Required Skills & Experience)

• Bachelor’s degree in Marketing, Communications, Hospitality, or related field.
• 2+ years of experience in event planning, marketing, internal communications, or employee engagement (internship experience considered).
• Proven ability to manage multiple events and projects simultaneously under tight deadlines.
• Excellent written, verbal, and visual communication skills.
• Proficiency in Microsoft Office Suite; familiarity with Adobe Creative Suite, Canva, HubSpot, Teams, Salesforce, or similar platforms preferred.
• Photography skills a plus.
• Willingness to travel domestically and internationally (up to 25%), with increased travel during peak event periods.

Other Qualifications & Desired Competencies

• Confident, professional communicator who thrives in both independent and collaborative environments.
• Strong organizational skills with the ability to prioritize and balance multiple deadlines.
• Demonstrated adaptability and problem-solving skills in high-change, fast-paced environments.
• Proven vendor management experience.
• Initiative-driven, with a strong sense of ownership for results.
• Committed to continuous learning and process improvement.
• Team-oriented, consistently prioritizing group success over individual interests.

Physical Demands

• Ability to work in an office environment (Constant).
• Ability to lift up to ~50 lbs. several times per week during event preparation and tear-down (Frequent).
• Required to sit and stand for extended periods; talk, hear, and use hands and fingers to operate a computer (Frequent).

Environmental Conditions Critical to Performance

• Work is in an office environment, climate controlled through central air conditioning/heating.

Special Requirements

• U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required.

The salary range for this role is:

AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits:  AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown.  For more information about our company benefit offerings please visit:  http://www.avinc.com/myavbenefits.

We also encourage you to review our company website at http://www.avinc.com to learn more about us.

Principals only need apply.  NO agencies please.

Who We Are

Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we’ve been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world’s most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution’s permanent collection in Washington, DC.

Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty – and succeed.

What We Do

Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems.  Agencies of the U.S. Department of Defense and allied military services use the company’s hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition.

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.

ITAR