Employee Engagement & Talent Coordinator

Position Title: Employee Engagement & Talent Coordinator

Position Location: Remote - work virtually from anywhere in the United States

JOB SUMMARY

The Employee Engagement & Talent Coordinator provides administrative, logistical, and program support to DLB’s employee engagement and early-career initiatives. This role plays a critical part in supporting recruiting operations, candidate experience, career fair coordination, and internal engagement activities.

This position is well-suited for an early career Human Resources professional with generalist experience who enjoys working with people, coordinating events, and supporting recruitment and engagement programs. The Employee Engagement & Talent Coordinator ensures smooth execution of interview scheduling, candidate communication, resume review, and career fair logistics while contributing to a positive employee and candidate experience.

The Employee Engagement & Talent Coordinator receives general instructions on routine work, detailed instructions on new projects, tasks, or assignments. May work independently, consistently exercising discretion and independent judgment on individual work, or may work under immediate supervision. May serve as lead on routine projects, tasks or assignments of limited scope.

This person will communicate and operate in line with organizational goals and values, as well as departmental objectives.

ESSENTIAL FUNCTIONS

Recruiting & Candidate Support

• Lead post–career fair and employee engagement candidate follow-up, acting as the primary communicator for career fair VIP and “golden-ticket” candidates to ensure timely, high-touch outreach and engagement.
• Coordinate next-step logistics for career fair candidates, including scheduling and supporting interviews in partnership with recruiters and hiring managers across multiple time zones.
• Monitor candidate pipeline status and proactively follow up with recruiters and hiring managers to keep processes moving.
• Review resumes and applications, conduct initial screening for basic qualifications, and route candidates as needed.
• Maintain applicant tracking system (ATS) records, ensuring accuracy and compliance.
• Support recruiters and HR team members with recruiting-related administrative tasks as needed.

Career Fairs & Early-Career Engagement Support

• Research and identify new university partnerships, career fair opportunities, professional associations, and early-career engagement forums aligned with DLB’s hiring needs.
• Assist with planning, organizing, and executing college career fairs, campus events, early-career outreach initiatives, and employee training events.
• Coordinate logistics for career fairs and engagement events, including registration, materials, shipping, and scheduling of attendees.
• Support communication with universities, career services offices, and student organizations.
• Track participation, resumes collected, and follow-up actions related to career fairs and early-career events.

Employee Engagement & HR Program Support

• Assist with coordination of employee engagement activities, recognition initiatives, and internal events.
• Support onboarding, engagement and training activities for interns and early-career employees.
• Help prepare communication materials, calendars, and tracking tools for engagement programs.
• Maintain organized records, documentation, and reporting related to engagement initiatives.

General HR & Administrative Support

• Provide general HR administrative support, including data tracking, document management, and reporting.
• Assist with special projects and HR initiatives as assigned.
• Ensure tasks and deliverables are completed accurately, on time, and within established guidelines.

Technology, Digital Tools & AI-Enabled Efficiency

• Leverage AI-enabled and digital tools to enhance efficiency, reduce manual effort, and support consistent, high-quality work output.
• Identify opportunities to improve processes and demonstrate a continuous learning mindset, seeking out new technologies, skills, and methods that elevate individual and team performance.
• Adapt to emerging technologies and evolving digital workflows, actively supporting the integration and adoption of innovative tools across the organization.

Completion of Assigned Tasks and Deliverables on Time and on Budget

• Performs Other Related Duties as Assigned

POSITION REQUIREMENTS (INTERMEDIATE LEVEL FOR ALL THE FOLLOWING)

• Knowledge of principles and best practices for employee engagement, campus recruiting, and early-career development.
• Ability to coordinate interviews, manage candidate communications, and support recruiting activities.
• Ability to organize and support career fairs, campus recruiting, and employee engagement events.
• Strong communication and interpersonal skills to represent DLB professionally to internal and external audiences.
• Skilled at using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams), along with exceptional organizational skills for file management
• Skilled in completing assignments accurately and with attention to detail
• Organizational skills, with the ability to manage multiple tasks simultaneously
• Ability to leverage AI and emerging technologies to streamline workflows, optimize operational processes, and contribute to company-wide innovation
• Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace
• Ability to establish and maintain collaborative relationships with colleagues, coworkers, clients, vendors
• Ability to work successfully as a member of a team and independently with moderate supervision
• Ability to work under pressure and meet close deadlines

PHYSICAL DEMANDS

The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is

• Frequently required to remain in a stationary position
• Frequently moving through office

TRAVEL / RELOCATION REQUIREMENTS

• Up to 20%, this may include travel to any or all 50 US states
• Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meetings for business development purposes, running errands on behalf of the business, attending industry conferences, etc.

EDUCATION / EXPERIENCE REQUIREMENTS

• Bachelor’s degree in human resources, business or related field preferred

PLUS

• Minimum of two years of experience

Benefits

DLB Associates offers a very competitive benefits package; highlights include

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
• Flex spending accounts (FSA)
• Dental and vision plans
• Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
• 401k with company match and self-directed brokerage account option
• PTO including additional paid time off during the last week of the year
• Company paid life insurance coverage for employees and their eligible dependents
• Short and long-term disability, AD&D coverage
• Professional development opportunities, tuition reimbursement and professional licensing assistance
• Paid parental leave after one year of employment

CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is DLB's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.

DLB Associates is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.

Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!​

​NOTICE TO THIRD PARTY AGENCIES:

DLB does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to DLB in the absence of a signed Service Agreement where DLB has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of DLB and DLB will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.