Employee Engagement & Events Specialist

Amida Care, the largest Medicaid HIV Special Needs Plan in NY, delivers a uniquely effective care model that has become a true benchmark for innovation, engagement and member health outcomes. Our mission is to provide access to comprehensive care and coordinated services that facilitate positive health outcomes and general well-being for our members. This true integrative care model addresses psychosocial, housing, behavioral and medical services directly evolving around the needs of each member. 

We are a community of individuals from diverse peoples who work together to actively foster a fair, equitable, inclusive environment where all employees receive an invitation to belong. Visit http://www.amidacareny.org for more information about the Amida Care culture.

We are actively seeking a highly motivated, innovative and experienced individual to join our team as the Employee Engagement & Events Specialist. Compensation will be commensurate with experience.

Position Summary:

The Employee Engagement & Events Specialist supports Human Resources initiatives that strengthen employee engagement, connection, recognition, and overall employee experience. The role coordinates organization-wide employee programs, events, wellness and recognition activities, and manages related logistics, communications, vendors, and budgets. Reporting to the Vice President of Human Resources, the Specialist partners with HR, organizational leadership, internal departments, and external vendors to deliver inclusive, engaging programs aligned with the organization’s mission and values.

Responsibilities:

• Plan and coordinate organization-wide employee engagement programs, events, celebrations, wellness activities, and recognition initiatives.
• Develop and maintain an annual calendar of employee engagement activities in partnership with the Vice President of Human Resources.
• Manage event logistics, including venues, catering, audiovisual needs, vendors, registration, materials, setup, and onsite support.
• Coordinate employee communications for events and engagement initiatives, including invitations, announcements, reminders, and follow-up communications.
• Manage vendor relationships, obtain proposals, coordinate contracts and invoices, and track event-related budgets and expenses.
• Support employee recognition programs, service anniversaries, appreciation activities, milestone celebrations, and other culture-building initiatives.
• Partner with HR, leadership, and internal departments to develop programs that strengthen employee connection, inclusion, engagement, and overall employee experience.
• Support the administration of employee engagement and pulse surveys, including participation tracking and coordination of follow-up activities.
• Research employee engagement, workplace culture, and employee experience best practices and recommend new approaches or programs for consideration.
• Support employee committees, employee resource groups, or other employee-led initiatives sponsored by Human Resources.
• Assist the Vice President of Human Resources with special projects and organizational initiatives related to workplace culture, employee experience, and retention.
• Perform other duties as assigned.

Amida Care is Diversity, Equity and Inclusion employer committed to full inclusion and elimination of discrimination in all its forms. We strive to develop, promote and sustain a culture that values equity and leverages diversity and inclusiveness in all that we do. 

EDUCATION REQUIRED

• Bachelor’s degree in human resources or business administration, Communications, Hospitality, Event Management, Marketing, or relevant work experience.

EXPERIENCES AND/OR SKILLS REQUIRED 

• Minimum of two (2) years of experience in Human Resources, employee engagement, employee experience, internal communications, event planning, or a related area.
• Experience coordinating events, employee programs, or organizational activities from planning through execution.
• Experience working with vendors and coordinating event logistics.
• Strong organizational and project-management skills with the ability to manage multiple events, projects, priorities, and deadlines simultaneously.
• Strong written and verbal communication skills.
• Strong interpersonal skills with the ability to build effective working relationships with employees at all levels of the organization.
• Demonstrated attention to detail and ability to independently coordinate projects and follow through on assignments.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work occasional extended hours, including early mornings or evenings, when required to support employee events.
• Demonstrated understanding and sensitivity to multi-cultural values, beliefs, and attitudes of both internal and external contacts.
• Demonstrated appropriate behaviors in accordance with the organization’s vision, mission, and values.