Contract Office Manager/HR Generalist (Must Have Prior HR Experience)

Employment Type: Contract (30-40hrs/week)

Term: 6 Month Rolling Contract with Potential for Full Time Permanent Hire 

Hourly Rate: $40-$55/hr

Location: Downtown Boston (Minimum 4 Days in Office)

Position Summary

Antares Therapeutics is looking for an energetic, proactive, and people-centered Office Manager to join our team. This role is a key part of our People & Culture department and serves as the go-to person for all things related to employee experience and office operations. You’ll wear many hats—part culture builder, part office lead, part HR support and help shape a workplace that’s welcoming, efficient, and full of positive energy.

Key Responsibilities

Office Management

• Oversee day-to-day operations of the Boston office, ensuring a clean, organized, well-stocked, and welcoming environment.
• Serve as the primary point of contact for office vendors, building management, and facilities-related services.
• Manage inventory and ordering of office supplies, snacks, beverages, and amenities; coordinate space planning and café equipment needs.
• Perform general front desk and reception duties, including greeting guests, managing the general voicemail inbox mail and package handling, and ensuring a professional front-of-house presence.
• Support visitor logistics, including tracking via Envoy, coordinating parking passes, and communicating with building security to manage guest access and loaner badges.
• Oversee relationships with service providers and support the upkeep of office furniture, appliances, and shared spaces.
• Perform general upkeep of the kitchen and common areas.
• Assist with employee and guest travel arrangements, hotel bookings, catered lunches, and ad-hoc office needs.
• Lead efforts to promote workplace safety, comfort, and efficiency.
• Handle additional tasks and special projects as needed to support smooth office operations and employee experience.

People & Culture Operations

• Lead the onsite new hire onboarding experience, including workspace setup, IT coordination, access passes, seating, and warm welcomes.
• Serve as the primary onsite resource and trusted partner for employees’ questions about general HR topics.
• Partner with People & Culture to propose and implement initiatives that bring our values to life and champion an inclusive, connected, and fun employee experience.
• Organize and execute recurring cultural touchpoints such as weekly Family Lunches, birthday celebrations, team shoutouts, and milestone events.
• Plan and support community-building activities including cocktail hours, volunteer days, offsite outings, and quarterly team events in collaboration with cross-functional partners.
• Collaborate on employee engagement and recognition programs that highlight accomplishments and strengthen team connection.
• Gather feedback from employees to continuously improve events, culture-building efforts, and inclusivity across activities.
• Support additional People & Culture projects based on interest, experience, and organizational needs, helping to shape and advise the evolving culture strategy.

Qualifications

• 3+ years of experience in office management & operations, people operations, and event planning.
• Excellent organizational and project management skills with a keen eye for logistics and a knack for anticipating needs.
• Strong interpersonal and communication skills; approachable and solutions oriented.
• Experience in creating high-impact employee events or engagement programs.
• Familiarity with tools such as Microsoft Office, Google Workspace, Slack, and Zoom.
• Ability to multitask and thrive in a fast-moving, mission-driven environment.
• Experience in biotech, life sciences, or high-growth startups is a strong plus.