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Census Workforce Planning Co-ordinator

Scottish Government
4 days ago
Full-time
On-site
Edinburgh, United Kingdom
People Operations
Description
Job description

Do you want to shape the delivery of Scotland’s Census, enabling governments and other public bodies to plan the services we all rely on, and telling the story of Scotland's people for generations to come? If so, this post could be for you.

We are the trusted producer of Scotland’s population statistics, including taking the Census of Scotland’s population every 10 years. The next Census is in 2031 and will be delivered in partnership with the Office for National Statistics (ONS) and Northern Ireland Statistics & Research Agency (NISRA).  This is one of the largest digital programmes delivered in Scotland, gathering data from every household across a population of c.5.7m. 

We are looking for an experienced workforce planning co-ordinator to join the will be responsible for gathering and managing key workforce planning data, through various stages of the workforce planning cycle with a particular focus on succession planning. The role will also include providing recruitment advice and support throughout the Census programme . You  will  work alongside the Census workforce panning lead, and the programme leadership team to plan and deliver a the workforce plan, providing advice and guidance across resourcing and workforce planning.

You should note that Scotland’s Census is a time limited project which will run until 2032 depending on the role.  Staff who are on permanent contracts will remain with NRS after this time whilst a new, suitable role is found. Please contact the line manager named in this advert if you have any further questions

Responsibilities

  • Support the Census workforce panning lead to develop and  deliver the workforce plan, providing expert  advice and guidance to Census programme colleagues, relating to resourcing and workforce planning.

  • Responsible for day-to-day coordination and support of workforce planning processes

  • Planning, managing and supporting resourcing activity within the Census programme including onboarding and offboarding, local induction arrangements, and recruitment .

  • Managing BAU queries from the programme as well as candidates/new starts.    

  • Building and managing relationships with internal and external stakeholders, subject matter experts and suppliers if required.

  • Support succession planning activities offering advice and expertise  to the  business.

  • Proving  MI when required to support decision making.

  • Carry out SBM duties alongside the WFP lead.



Responsibilities
Qualifications
Foundation or Associate Membership of CIPD or willing to work towards it
 
Success profile
Success profiles are specific to each job and they include the mix of skills, experience and behaviours candidates will be assessed on. The Success Profile will include the Professional / Technical skills, Experience and Behaviours. 
 
Technical / Professional Skills: 
 

  • Workforce planning (Foundation level) : 

     

    • Workforce planning cycle
    • Business alignment 
    • Workforce transformation  
    • Links with wider people practice   
  • Resourcing  (Foundation/Associate )

    • Resourcing and workforce planning

       

  • Talent Management  : 

     

    • Succession planning (Foundation/Associate)

    • Talent and workforce planning (Foundation level)

       

You can find out more about the skills required, here:  CIPD Profession Map 
 
Experience
  • Digital proficiency, in particular developing and maintaining Excel documents, and oracle recruitment experience
  • Position management (oracle SBM)
  • Using communication and interpersonal skills to deliver key projects
 
Behaviours:
  1. Delivering at pace - Level 2 
Find out more about Success Profiles.
 
How to apply
Apply online, providing a CV and Supporting Statement (of no more than 1000 words) which provides evidence of how you meet the skills, experience and behaviours listed in the Success Profile above.
 
Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.
If invited for further assessment, this will consist of an interview and further assessment to be confirmed. 

Recruitment Principles 
As a government organisation, we adhere to the Civil Service Commission Recruitment Principles and we investigate any complaints received in relation to recruitment cases.


Qualifications
About us

NRS are the trusted producer of Scotland’s population statistics, including taking the Census of Scotland’s population every 10 years. The next Census is in 2031 and will be delivered in partnership with the Office for National Statistics (ONS) and Northern Ireland Statistics & Research Agency (NISRA).  This is one of the largest digital programmes delivered in Scotland, gathering data from every household across a population of c.5.7m.  Census data is used by government, local authorities, health boards, the third and private sectors to plan national and local services and informs the allocation of billions of pounds of UK and Scottish Government public funds each year. 

NRS is a Non-Ministerial Department of the Scottish Government & and our staff are part UK Civil Service, working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.

We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer.

As part of the UK Civil Service, we uphold the Civil Service Nationality Rules.

Working pattern
Our standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role.  Candidates should note that office attendance will be needed at points in particular for collaboration sessions but there is currently no fixed set days in addition there may be occasional travel to other UK agencies. If you have specific questions about the role you are applying for, please contact us.
 
Security checks
Successful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).
You can find out more about BPSS on the UK Government website, and read about the Government Vetting Charter, or about all the different levels of security checks in our Candidate Guide. 
Internal candidates may need to gain higher security clearance than they currently hold if successful in their application.
 
Equality statement 
We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.  Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them. 
 
Further information 
Find out more about our organisation, what we offer staff members and how to apply on our Careers Website. 
Read our Candidate Guide for further information on our recruitment and application processes. 
 
Scotland’s Census is a time limited project which will run until 2032 depending on the role. Please contact the hiring manager if you have any further questions.