Talent Acquisition Specialist

Company Description

Company Description: CareFlite is a 501(c)(3) nonprofit ambulance service sponsored by Baylor Scott & White Health, JPS Health Network, Methodist Health System, Parkland, and Texas Health Resources.  CareFlite provides medical transport by helicopter, airplane, and ground ambulance, and non-medical transport via wheelchair van.

Job Description

Position Summary

The Talent Acquisition Specialist will leverage various sourcing channels to identify and engage potential candidates, including passive talent, while building and maintaining talent pipelines to meet future hiring needs. This full-time role may require occasional evening and weekend availability to support recruitment efforts and attend job fairs or networking events.

Key Responsibilities

• Collaborate with department leaders to understand current and future staffing needs and develop effective, ongoing sourcing strategies to meet talent demands.
• Identify and connect with qualified candidates through diverse sourcing techniques, including social media platforms, networking, and advanced Boolean search strategies.
• Develop and maintain robust pipelines to support immediate and long-term hiring needs across multiple business units.
• Increase applicant flow by leveraging employee referrals and external professional networks.
• Promote the organization’s employer brand through online channels and in-person engagement to attract top talent.
• Maintain accurate and up-to-date candidate records within the Applicant Tracking System (ATS) and other recruitment tools.
• Re-engage past applicants regarding new opportunities and maintain positive candidate relationships.
• Organize and lead company job fairs and hiring events; represent the organization at industry conferences and networking events.
• Manage the screening process, including resume review, initial assessments, and scheduling interviews with hiring managers.
• Build and sustain relationships with high schools, colleges, and vocational programs to promote job opportunities and strengthen talent pipelines.

Qualifications

Required

• Must be 18 years of age or older.
• High school diploma or equivalent.
• Minimum of 5 years’ experience in a recruitment-related role.
• Familiarity with hiring practices and stages (screening, interview, assessment, onboarding).
• Proficiency with HR databases, Applicant Tracking Systems (ATS), and Candidate Management Systems (CMS).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Hands-on experience with selection processes (phone interviews, reference checks, etc.).
• Experience using recruiting software and social networks for sourcing.
• Skilled in sourcing techniques (e.g., social media recruiting, Boolean search strings).
• Knowledge of employment laws and regulations relevant to the industry.
• Strong problem-solving, organizational, and time management skills.
• Excellent interpersonal and communication skills.
• Ability to work independently and collaboratively.
• Willingness to travel for career fairs and recruitment events.
• Valid Driver’s License.

Preferred

• Associate or bachelor’s degree in human resources, Business, or related field.
• SHRM-CP or PHR certification.
• Experience with Smart Recruiter ATS.
• Experience with Teams
• Knowledge of EMS industry roles and organizational structure.
• Familiarity with HR processes and current talent acquisition trends.
• Strong analytical and reporting skills.
• Experience promoting employer brand online and offline.

Core Competencies

• Full-Cycle Recruitment – Expertise in sourcing, screening, interviewing, and onboarding candidates across diverse roles.
• Strategic Sourcing – Skilled in leveraging multiple channels, including social media, job boards, and networking, to attract top talent.
• Relationship Management – Ability to build and maintain strong relationships with candidates, hiring managers, and external partners.
• Adaptability & Problem-Solving – Thrives in a fast-paced environment, adjusts to changing priorities, and resolves challenges creatively.
• Communication & Collaboration – Exceptional verbal and written communication skills; works effectively with cross-functional teams.
• Organizational Excellence – Strong time management and prioritization skills to handle multiple requisitions simultaneously.
• Technology Proficiency – Competent in ATS systems, HRIS platforms, and Microsoft Office Suite.
• Employer Branding – Promotes the organization’s brand through online presence and in-person events.
• Business Acumen - The keen ability to understand how a business operates, creates value, and competes in the marketplace as a competitive employer.

Hours & Schedule

• Salaried position; hours vary based on business needs and events.
• Occasional evenings/weekends for recruitment or urgent staffing needs.

Work Environment

• Mix of office and external settings (career fairs, schools, community events, healthcare facilities).
• Must adapt to varied conditions and environments.

Travel

• Regular travel for events and conferences; valid driver’s license required.

Physical & Other Requirements

• Ability to lift up to 50 lbs for event materials.
• Professional attire for public-facing events.
• Preferred certifications: SHRM-CP or PHR (not required).

ADA & Core Competencies

• Clear communication across multiple platforms.
• Ability to manage multiple priorities, deadlines, and build strong relationships.
• Resilience in high-volume recruiting environments.

Additional Information

All your information will be kept confidential according to EEO guidelines. The statements contained in this position description reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all the work requirements that may be inherent in the position.