Talent Acquisition Coordinator

Company Description

About SEEK

At SEEK, we serve a noble purpose: to help people live more fulfilling and productive working lives and to help organisations succeed.

By joining us, you’ll be part of a multi-national technology business that is far-reaching with a start-up working culture that focuses on a set of collaborative values and appreciates dynamic cultures. SEEK is a place where potential meets possibility – it’s where your career aspiration and our purpose can make great things happen.

Why join us?

Be part of a multi-national tech company with strong core values to help us solve complex challenges for our customers while building a flexible, exciting career – one that could take you anywhere.

We’re looking for people who thrive in dynamic teams and enjoy tackling regular new challenges in a large-scale, modern, and agile environment. As one of Asia Pacific’s largest tech companies, you’ll contribute to multi-lingual systems, solving high-impact problems to the benefit of millions of people within the region.

Be part of a fast-growing company with a strong culture and clear purpose, innovation and strong investment in responsible AI. SEEK offers you the opportunity to be involved in impactful work and be part of a great team. Expect a great investment in your career development with access to workshops, conferences and courses while you work alongside seasoned experts.

‘Our SEEK'

At SEEK our biggest asset is our people, and we are proud of our community of valued, talented and diverse individuals who really know their stuff. Our culture statement, Our SEEK, is all about what makes SEEK unique and a little bit different. Our SEEK clearly outlines the Principles and the Behaviours of our best people, which include:

• Passion: we are passionate about SEEK, our purpose, our customers and our community
• Team: we care about each other and collaborate to achieve together
• Delivery: we execute with excellence and achieve great results
• Future: we think and act for the long term

Job Description

The Role

The Talent Acquisition Coordinator plays a vital role in supporting our recruitment operations by managing the coordination aspects of the hiring process. This position ensures seamless candidate experience while supporting Talent Acquisition Consultants and hiring managers to deliver efficient recruitment outcomes across the APAC region. The role encompasses end-to-end coordination activities, including interview scheduling, candidate communications, documentation preparation, and background screening processes. Additionally, the coordinator contributes to process improvements, maintains recruitment resources, supports reporting and analytics efforts, and collaborates with cross-functional teams to enhance operational efficiency and drive continuous improvement across our talent acquisition functions.

Recruitment Coordination & Support

• Coordinate end-to-end interview scheduling across different time zones and stakeholders
• Manage candidate communications throughout the recruitment process
• Maintain accurate candidate records and recruitment data in SmartRecruiters
• Collaborate with the Human Resources Operations team to prepare for the seamless transition and onboarding of new hires.
• Support employer branding initiatives by ensuring consistent candidate experience and communications that reflect company values and culture

Process Management & Improvement

• Support process improvement initiatives to enhance recruitment efficiency, including identifying redundant processes and opportunities for automation.
• Maintain and update recruitment templates, guides, and documentation
• Collaborate with cross-functional teams to drive operational excellence through process optimization
• Research and recommend automation solutions for routine coordination activities

Reporting & Analytics

• Coordinate recruitment reporting and data analyst efforts, oversee dashboard monitoring, and collaborate on initiatives to improve data quality and actionable insights.
• Support compliance requirements and audit processes
• Maintain recruitment metrics and provide operational insights

Financial Management & Administration

• Process and manage invoices from recruitment vendors, agencies, and service providers
• Ensure accurate budget tracking and cost management for recruitment activities
• Coordinate purchase orders and contract approvals in accordance with company procurement policies

The Team

You will report to the APAC TA Operations Manager as a key TA team member. The APAC TA team comprises talent acquisition professionals specializing in hiring for different areas of SEEK. The TA team forms part of the broader P&C team, which includes HR Generalists, Remuneration and Benefits, Payroll and HR Information Systems, Corporate Communications, and our Operations Support team.

Qualifications

• Experience in recruitment coordination, HR operations, or a similar administrative role
• Proficiency in applicant tracking systems (SmartRecruiters preferred)
• Strong organizational skills with ability to manage multiple priorities
• Excellent written and verbal communication skills
• Experience working in a fast-paced, deadline-driven environment - Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Demonstrated growth mindset with proactive approach to learning and continuous improvement
• Proven ability to take initiative and drive process improvements independently

Additional Information

At SEEK, we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.

We know teams with diverse ideas, experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such, we welcome applications from people with diverse backgrounds and life experiences, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you have the skills, curiosity and an adaptable mindset but don't meet every responsibility or qualification listed in this advertisement, please still get in touch with us. Should you require any specific support or adjustments throughout the recruitment process and beyond, please advise us and we will be happy to assist.

For this role, only those with eligible right to work will be considered.

SEEK kindly requests no unsolicited resumes or approaches from recruitment agencies and will not be responsible for any associated fees.