People Ops Specialist

Company Description

In the fast-growing economies of the world, there’s a new generation of ambitious younger people  eager to gain financial independence. And they’re turning to the world’s financial markets to achieve it. Exinity’s mission is to empower them to succeed. We design, engineer and market a growing range of innovative trading and investing products that meet their expectations for choice, creativity and control, and which are backed by risk management tools, education - and a great customer experience.

Exinity is an energetic and diverse company with offices across Europe, Asia and Africa, and we’re always looking for talented individuals to join us.  ‘Freedom to Succeed’ is not just a promise we make to our clients and partners, but to our people too.  We’ll help you develop a range of skills, take on early responsibility, and enjoy a rewarding and fulfilling career with a fast-growing, dynamic company.

Job Description

As our People Operations Specialist, you will play a pivotal role in supporting our global operations. This position entails managing end-to-end HR responsibilities with a primary focus on onboarding, changes and offboarding coordination as well assisting employees with all enquiries. Even though the role is based in Cyprus, you will be serving also our global teams located in UAE, Mauritius, UK, HK, Kenya & Nigeria.

Key Responsibilities:

Onboarding and Induction:

• Coordinate end-to-end onboarding processes globally
• Coordinate with various stakeholders to ensure all necessary tools and resources are available for new hires

Benefits Administration:

• Administer and manage benefits programs

Document & HRIS Management:

• Create contracts, addendums and other official letters required as per team’s processes & local legislation needs for all locations
• Store and maintain any hard copy files as required by local legislation
• Regularly update and maintain the Human Resource Information System (HRIS) to ensure accuracy and efficiency of data handling, enabling real-time access to employee information and support for HR decision-making.

Employee Support:

• Serve as the first point of contact for employee inquiries globally, together with the rest of the People Ops team through Jira ticketing system
• Provide essential feedback for local issues and ensure the local adaptation of global policies.

Employment Changes Processing:

• Administer changes in employment status such as promotions, transfers, or terminations, ensuring all procedures are followed accurately and compliantly.

Payroll:

• Support in end-to-end payroll process including global payroll input & review when necessary & local (CY) monthly payroll submissions to authorities, provident fund & payroll payments to employes and relevant authorities.
• Liaising with local authorities for payroll & tax related matters when necessary

Migration:

• Coordination of migration cases on the location, preparation of relevant documents & stakeholder management (agency, employees)

Time Off/Leave Management:

• Efficiently manage and oversee employee leave requests and time off policies

Offboarding Processing:

• Conduct offboarding processes in accordance with company policies and relevant legislation, ensuring a dignified exit for departing employees
• Support and/or leading involuntary exits including advice on local legislation, conducting meetings

Ad-hoc Reporting:

• Generate HR reports as these are requested

Other:

• Manage local processes & coordination with local authorities when needed (e.g. social insurance) for requests of unemployment, redundancies, absences

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 2-3 years experience in Human Resources, particularly in HR operations and employee onboarding.
• Strong understanding of local employment laws and statutory requirements.
• Excellent organizational and communication skills.
• Ability to handle multiple tasks and work in a dynamic, fast-paced environment.
• Proficient in HRIS systems and Microsoft Office Suite.

Additional Information

BENEFITS & PERKS 
We believe in fairly compensating all our people by providing them with a world-class health insurance plan and a range of both core benefits and flex benefits for individual preferences. You will receive: 

• Hybrid Working Policy 

• Discretionary performance related bonus 

• Personalized Flex-Benefits 

• A focus on your wellbeing, including talks and access to self-development tools. 

• Medical insurance for employees.  

• Comprehensive leave package of 40 days inclusive of Public Holidays  

 
WHAT YOU WILL LOVE ABOUT THIS ROLE 
“Freedom to succeed” is our core belief. It’s not just a promise we make to our clients and partners, but to our people too. We want our people to LEAP and so in this role you will… 

• [Learn] (e.g., from each other/from new projects). 

• [Exchange] (e.g., information and best practices in an open-minded environment). 

• [Advance] (e.g., by developing skills and accepting greater responsibilities/ your career progression and diversification). 

• [Prosper] (e.g., by acquiring skills/ by nurturing a team of x people). 

Exinity is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of gender, sexual orientation, marital or civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.