People Operations & Workplace Specialist

Who we are:

At DefSecIntel Solutions, we protect what matters by building systems that operate where failure is not an option.

We deliver combat-proven, end-user-driven defence and security solutions for Europe’s border security, defence, and critical infrastructure protection. Our platforms are designed for real operational environments and are already trusted in the field.

We develop, manufacture, and integrate mobile autonomous surveillance systems, unmanned surface vessels, and counter-UAS solutions, all connected through AI-powered command-and-control.

With a talented team of 70+ people, DefSecIntel is headquartered in Tallinn, Estonia, with additional manufacturing and maintenance capabilities in Ukraine.

We work closely with leading international partners including the EU and NATO, and contribute to major defence R&D programmes such as the European Defence Fund.

Join us to build mission-ready systems for today’s needs and tomorrow’s challenges, and help shape the future of Europe’s security.

We are looking for a People Operations and Workplace Specialist who will help create a smooth, supportive employee experience while keeping our workplace running seamlessly. You’ll combine hands-on People Operations with workplace management, working closely with the People team and supporting employees throughout their journey with us.

What you will be doing:

• Lead and continuously improve our onboarding processes, creating a strong employee experience from day one onwards.

• Be a key point of contact for employees, supporting them with day-to-day People and HR matters.

• Coordinate workplace and office operations, including facilities, supplies, cleaning, maintenance and external vendors.

• Support the employee lifecycle, including HR documentation, contract changes and basic compliance processes.

• Contribute to employee experience, engagement, well-being initiatives and company events.

• Help create a welcoming, well-functioning workplace, proactively identifying ways to improve everyday office and employee experience.

What we are looking for:

• Previous experience in People Operations, workplace experience, office management or a similar role.

• Hands-on experience with employee onboarding and a good understanding of what creates a positive onboarding experience.

• Experience working with HiBob or another HRIS system.

• Good working knowledge of Estonian labour law and occupational health and safety regulations, with experience applying them in day-to-day People Operations.

• A highly organised, independent and proactive approach, with the ability to prioritise and manage multiple activities in a fast-paced environment.

• Experience with event management and/or people development initiatives, such as performance reviews, is a plus.

What we offer:

• Meaningful work that supports our mission to create a safer and more secure world.

• The opportunity to work with a talented team and contribute to the development of innovative technologies and solutions.

• Flexible work arrangements and a supportive company culture that prioritizes work-life balance.

• Opportunities for professional growth and skills development as the company and projects evolve.

• Recognition for helping grow the team through employee referrals.

• A focus on employee well-being, including access to health- and sports-related benefits.

• Additional 3 health days to rest whenever needed.

• Social activities and team events that strengthen collaboration and team spirit.