People Operations Specialist

Are you passionate about making a meaningful impact, both through our products and by shaping the internal experience of our team? As a People Operations Specialist at ViCentra, you will be at the heart of our organization, helping create an exceptional employee journey from hire to retire. You’ll play a key role in nurturing our workplace culture by managing and improving all operational HR processes, from seamless onboarding to accurate payroll and responsive employee relations.

In this role, you’ll champion process improvements, drive best practices, and support the development and implementation of HR policies that help our business thrive. With a keen eye for detail, a commitment to data accuracy, and a strong alignment with our core values; Be Bold, Build Trust, Deliver Excellence, and Focus on the Customer, you’ll help elevate both the employee experience and the reputation of our People Operations function.

We're fast-growing and in all honesty a little behind when it comes to people processes. That means we're looking for somebody that can pro-actively support us in building robust people processes. If you’re a proactive, people-oriented professional looking to empower others and help build a workplace where everyone can succeed, we’d love to meet you.

Key Responsibilities

• Employee Lifecycle Management & Process Improvement: Oversee onboarding and offboarding, including orientations, documentation, and transitions. Support the development and implementation of people policies and best practices.

• Payroll Management: Manage payroll processing via a third-party provider, ensuring accuracy, timely payments, and full compliance with local labour laws. Prepare all necessary payroll documentation and reports.

• Employee Relations & Compliance: Serve as the first point of contact for employee inquiries and people matters, ensuring adherence to Dutch labour legislation and company policies.

• Governmental Coordination: Manage all mobility topics, from visa applications and relocations to offboarding. Act as the main internal and external contact for governmental institutions.

• HRIS Management & Reporting: Maintain accuracy and integrity in the HRIS system. Generate reports, analyze HR metrics, and support data-driven decision making.

Requirements

• Minimum 3 years’ experience in a similar people operations role within a scaling company.

• Solid background in HR operations, payroll (local/international), employee relations, Dutch labor law, HR policies, CLA/Non-CLA, and TWV procedures.

• Proficiency with HRIS, MS Office, and experience handling confidential information.

• Fluent in Dutch and English (written and spoken); German is an asset.

Personal Attributes:

• Self-starter with a solutions-oriented mindset, always spotting opportunities for improvement, even those others didn’t see.

• Skilled in managing complex matters and influencing stakeholders through clear communication and strong interpersonal skills.

• Detail-oriented, organized, and an effective team player.

• Available for 36 – 40 hours per week.

What We Offer

• Meaningful work in a mission-driven company with real impact.

• Competitive salary tailored to your experience.

• 25 vacation days per year with flexible national holiday scheduling.

• Pension scheme participation.

• Phone allowance, subsidized gym membership, and a tax-friendly bike scheme.

• Budget to support your home office setup.

• A diverse, inclusive, and supportive environment with colleagues from 45+ nationalities.

Ready to help us raise the standard of diabetes care?
Apply now and become part of a bold, passionate team committed to delivering excellence!