People Operations Expert (m/f/d)
Location: Berlin

Ensure stability, structure and trust in the core of our People operations.

As People Operations Expert at Viessmann Generations Group, you will take ownership of essential HR processes that enable a reliable and human-centric employee experience. In this role, you ensure that preparatory payroll, contract handling and communications with external partners are executed with precision and care. Working in a lean and collaborative team, you will contribute to the operational backbone of our People function by combining diligence, discretion and continuity in everything you do.

Viessmann Generations Group Overview

As a globally active, independent family business in its fourth generation, we have been shaping living spaces for generations to come since 1917. Under the leadership of Max Viessmann, we pursue our mission with a long-term perspective and entrepreneurial spirit. Today, the Viessmann Generations Group supports over 30 mid-sized companies and family businesses across Europe and the US – all united by their active contribution to the energy transition. We invest capital, expertise, and passion in three core impact areas:

• Climate: Renewable energy, carbon reduction, and green infrastructure

• Water: Solutions for water scarcity, quality, and efficiency

• Food: Sustainable agriculture, supply chain innovation, and food technology

Our goal: to create impact – ecological, societal, and entrepreneurial.

The Viessmann Way supports how we work, lead, and create value together - whether as a team member, entrepreneur or partner in our ecosystem. It is not a rulebook, but a compass: a living set of principles shaped by over a century of entrepreneurship and guided by our long-term purpose.

The Opportunity

This is a meaningful opportunity to bring your operational HR expertise into a mission-driven, values-led environment. As People Operations Expert at Viessmann Generations Group, you will ensure that core People processes run smoothly, reliably, and with the highest level of integrity. From preparatory payroll to contract handling and stakeholder communication, your work enables a consistent, compliant, and human-centred employee experience.

You’ll be part of a lean, collaborative team that values precision, trust, and continuity – and your contribution will help shape a People function built on both technological readiness and genuine care.

Payroll & HR Administration

• Prepare and process all necessary documents for monthly payroll in close collaboration with external providers

• Manage employee lifecycle documentation including contracts, changes, and confirmations

• Maintain up-to-date personnel files and ensure data accuracy in all internal systems

Stakeholder Communication & Compliance

• Serve as reliable point of contact for health insurances, payroll providers, and government bodies

• Ensure timely submission of documentation and responses to external authorities

• Ensure confidentiality and adherence to internal standards and data protection requirements

Process Excellence & Documentation Standards

• Operate within clear, standardized HR operations workflows

• Contribute to ongoing improvements by identifying bottlenecks and proposing simplifications

• Use Excel, Google Suite, and Word to ensure high-quality documentation and data accuracy
  

Systems Readiness & Technology Enablement

• Work confidently with HRIS tools such as HiBob, or similar

• Be open to modern technologies, including AI-based tools being rolled out in the near future

• Contribute to the rollout of AI-based tools by ensuring structured data, reliable processes and a readiness to work with new systems.

• Ensure structured data input to support reporting, compliance, and internal visibility
  

Your Profile

• Minimum 3–5 years of relevant experience in People Operations or HR administration, including hands-on preparatory payroll responsibility

• Solid understanding of employee lifecycle processes, contract creation, and communication with insurance providers, payroll vendors, and authorities

• Strong proficiency in MS Office (especially Excel and Word) and Google Workspace; confident using formulas, templates, and structured documentation

• Proven experience with at least one cloud-based HRIS system (e.g. HiBoB, Personio, BambooHR, SAP HCM, Workday)

• Highly reliable and discreet; strong sense of responsibility and absolute confidentiality

• Comfortable working within structured, standardized processes and repeatable workflows

• Team-oriented and pragmatic with clear, empathetic communication style

• Business fluent in German (C2) and English (C1)