People Operations Coordinator I

People Operations Coordinator I

The People Operations Coordinator I is a professional, early career support role focused on providing day-to-day administrative and operational assistance to the People Operations (People Ops) team. This position offers a great opportunity for individuals with a strong interest in HR, office management, or business operations to gain meaningful experience supporting all phases of the employee life cycle.

This role combines clerical responsibilities, logistical support, and creative involvement in employee engagement and company culture. The ideal candidate is action-oriented, detail-driven, and eager to develop innovative, practical solutions while managing multiple priorities effectively.
Given the nature of the responsibilities and the need for active participation in day-to-day office functions, this position requires full-time, in-person presence at YSG Headquarters in Huntsville, Alabama.

Key Responsibilities

Administrative and Operational Support

• Perform and support general office and team document management. (e.g., filing, organizing, copying, mail processing, and deliveries).
• Monitor and replenish office and breakroom supplies; keep shared spaces tidy and well-organized.
• Prepare, track and submit, approved invoices, expense reports, and payments as required for various departments.
• Coordinate with the People Ops team in managing onboarding documentation preparation, follow-up, and completion of employee onboarding and offboarding processes.
• Under the guidance of the People Ops Leadership, maintain accurate and compliant, personnel and benefit records in HRIS and vendor systems. (e.g., benefit enrollment platforms, Deltek Costpoint, Deltek Talent Management)
• Process internal and external requests for information in compliance with state and federal laws and company processes. (ex. unemployment claims, verifications of employment, basic employee request)
• Serve as the primary liaison between facility management and other recurring vendors pertaining to office supplies, branded employee materials, and other requests as required.

Event & Culture Support

• Provide hands-on assistance with logistics for employee events and team-building activities (e.g., coordination, set up, communications, materials).
• Facilitate employee milestone acknowledgments such as sympathy, graduation, marriage, and monthly birthday cards as part of our life event recognition efforts to foster a caring, people-first, employee-employer relationship.
• Participate in internal community engagement initiatives through Yorktown’s nonprofit, Foundation 1781.

Task & Project Management

• Execute routine tasks and projects as an individual contributor.
• Prioritize and manage assigned tasks simultaneously while maintaining attention to detail.
• Stay action-oriented with a strong sense of ownership and follow-through.
• Tackle complex issues with resourcefulness and develop innovative, practical solutions in partnership with the team.
• Maintain focus on deadlines, goals, and accuracy in all assigned responsibilities.

• Bachelor’s degree in business administration, or similar field and one year of professional experience within a HR or communications function or three years of professional experience within a HR or communications function.
• Deltek Costpoint experience is desired but not required.
• Excellent written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite.
• Detail-oriented with the ability to multi-task.
• Proficient in English (speaking, reading, writing, comprehension).