People Operations Coordinator

People Operations Coordinator

Location: Martinez, CA

Job Type: Full-Time

Pay$26-$32 per hour

Position Summary for People Operations Coordinator

Summary - A HR & Training Coordinator (or "People Operations Coordinator/Talent & Training Specialist") would centralize Thrives mandatory training schedule, support recruiting and interview coordination, organize job fair participation, and ensure smooth onboarding. The role requires a mix of organizational, communication,- and HR technology skills.

Purpose – The HR & Training Coordinator at Thrive will be responsible for ensuring that employees receive mandatory training on time, supporting recruitment processes, coordinating job fair participation and delivering a positive onboarding experience for new hires. This position will work closely with the HR/recruiting team, managers and -subject matter- experts to keep. Thrive compliant with training requirements and to help build a strong talent pipeline.

Key responsibilities

1. Coordinate mandatory training programs

• Maintain the schedule of training required for each department, work with department heads to confirm requirements and deadlines, and ensure sessions are scheduled.
• Collaborate with internal subject matter- experts to design or update training materials. Training coordinators typically design or develop training programs, set learning objectives, and keep materials current.
• Organize logistics for training sessions-reserve rooms, arrange virtual meeting links, and track attendance. Training coordinators oversee the execution of programs, plan sessions, and handle logistics.
• Maintain training records in the learning management system (LMS) and monitor- completion rates; generate compliance reports for HR leadership.

2. Support recruiting and applicant management

• Assist Thrives recruiter in screening résumés and scheduling interviews. People Ops coordinators often support recruiting teams by scheduling interviews and preparing offer documentation.
• Communicate with candidates to confirm interview times, provide directions or virtual meeting- links, and ensure positive candidate experience.
• Update candidate information in the applicant tracking system and help maintain- recruiting documentation and compliance forms..o Coordinate job fair participation – research appropriate job- fairs or university career events, handle booth reservations, prepare materials and represent Thrive at events. Recruiting coordinators often attend job fairs and community recruitment events.

3. Onboard new employees

• Prepare and send new hire paperwork, run background checks, and collect required documents. Onboarding coordinators manage -new hire- paperwork and I-9 verification.
• Schedule orientation sessions, ensure new hires have equipment and system access, and coordinate with IT and managers to create onboarding plans.
• Serve as the first point of contact for new hires, answer questions about benefits and policies, and ensure a smooth transition into the organization.

4. HR administration and compliance support

• Maintain and update employee records in the HR information system (HRIS).
• Assist with benefits enrollment, compliance tracking and policy communication.
• Prepare reports for HR leadership, support audits, and assist with projects such as open enrollment or performance review cycles.
• Handle other HR duties as assigned and collaborate with finance, payroll or IT on cross departmental- tasks.

Required qualifications and skills

• Education – a bachelor's degree in human resources, business administration or a related field is preferred; an associate's degree with relevant experience is acceptable.
• Experience – At least 2–3 years of experience in HR coordination, recruiting support, or training coordination. Experience with applicant tracking systems and -learning management- systems is desirable.
• Technical skills – Proficiency in Microsoft Office (particularly Excel/Sheets), familiarity with HRIS/ATS platforms and LMS tools.. Basic reporting skills.
• Soft skills – Strong attention to detail and organizational ability; effective communication across all levels; professionalism and discretion handling sensitive information.. Ability to prioritize tasks and manage multiple deadlines.
• Preferred qualifications – Experience coordinating job fairs or campus recruiting events; familiarity with labor law compliance, EEO reporting or diversity initiatives.

Other Requirements

• Must have a valid California Driver License
• Must have a reliable vehicle
• Must be able to pass DOJ fingerprinting/ criminal background check
• Must have or be willing to upgrade auto insurance to $100,000-$300,000 bodily injury / liability coverage

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