People Operations Associate

In Person: Boston, MA Headquarters

Build the hiring engine that powers LineVision's growth and employee experience.

We are seeking a People Operations Associate to join our Human Resources team and serve as the operational backbone of our talent acquisition efforts. If you are looking to leverage your coordination experience to make hiring feel seamless for candidates and hiring managers while building systems that scale, join us at LineVision, Built In Boston Best Places to Work!

What will you do?

Core Responsibilities and Key Performance Objectives

• Manage end-to-end recruiting operations in Paylocity ATS - opening requisitions, maintaining accurate records, tracking candidate progress, and ensuring data integrity across all active searches
• Coordinate all interview logistics including scheduling interviews, alignment meetings, and debriefs while maintaining detailed scorecards and interview documentation
• Support onboarding execution for new hires including workspace setup, office tours, first-day coordination including swag distribution, and serving as the in-person welcome presence for candidates and new employees in Boston
• Create and maintain recruiting resources, templates, and documentation that empower hiring managers to run effective, consistent hiring processes
• Partner with the People Operations team to continuously improve candidate and employee experience through process optimization and systematic thinking

Within the first 3 months:

• Independently manage the operational lifecycle of requisitions from opening through offer, ensuring accurate ATS tracking, timely scheduling, and complete documentation
• Establish yourself as the go-to person for interview coordination, successfully scheduling interview panels with minimal back-and-forth and zero scheduling conflicts
• Create your first process improvement - whether that's a new scorecard template, hiring manager prep guide, or candidate communication workflow

Within the first 6 months:

• Own the full operational workflow for active requisitions with complete autonomy, proactively identifying and resolving process bottlenecks
• Lead the operational execution of LineVision’s co-op program (12 hires), including coordinating all interviews, managing offer logistics, and supporting onboarding
• Build a comprehensive hiring manager resource library including interview guides, onboarding checklists, and best practice documentation that measurably improves hiring manager preparedness

Within the first year:

• Serve as the project manager for recruiting operations, identifying and implementing at least 2 major process improvements that enhance candidate experience or operational efficiency
• Develop mastery of the co-op recruiting cycle, positioning yourself to own increasingly complex aspects of the program
• Demonstrate strong project management capabilities by successfully coordinating cross-functional initiatives that improve how LineVision hires and onboards talent

How to succeed in this role

Key Competencies

• Taking Ownership: You'll juggle multiple open requisitions at once, and nothing will slip through the cracks. You own your workload, track every detail, and take pride in flawless execution from first candidate contact to final scorecard.
• Follow Through - Execution: Candidates and hiring managers experience seamless coordination because you're reliable, accountable, and committed to quality delivery.
• Empowering Others: You enable hiring managers to run excellent interviews without needing their hand held.
• Mission Driven: You understand candidate onboarding experiences that attract the talent LineVision needs to succeed.

Essential Skills

• 2-3+ years of experience in people operations, talent acquisition, project administration, executive assistant, or similar role requiring multi-stakeholder coordination and attention to detail
• Exceptional organizational skills and attention to detail - ability to manage multiple requisitions simultaneously (10-20+) while maintaining accuracy, tracking all details, and coordinating seamless scheduling
• Strong project coordination abilities - comfortable managing complex workflows, anticipating needs, creating systems and documentation, and improving processes
• Professional written and verbal communication - able to interact professionally and patiently with candidates, hiring managers, and leadership while representing LineVision's culture and values
• Systems proficiency - quick to learn new tools (Paylocity ATS, Google Workspace, Slack, Claude Enterprise AI tools) and leverage them to work at maximum efficiency

What Sets the Best Candidates Apart

• Proven coordination experience: You've successfully managed complex, multi-stakeholder projects or processes and can point to specific examples of how you've kept everything running smoothly
• Empathy-driven approach: You've been on both sides of the hiring table and understand what makes a hiring process feel respectful, transparent, and well-organized versus chaotic and frustrating
• Proactive problem-solver: You don't just execute tasks - you see gaps in processes and take initiative to fix them, anticipating needs before they become issues
• High ownership mentality: You treat operations like it's your business, taking pride in delivering flawless execution and continuously raising the bar for stakeholder experience

Reporting & Team Structure

• Reports to the Senior People Operations Lead, working closely as the operational partner to recruiting efforts across all functions
• Collaborates closely with hiring managers across Engineering, Operations, Sales, and other teams to coordinate interviews and onboarding
• Serves as the Boston-based point of contact for candidates during onsite interviews and new employees during their first week

Interview Process

• Apply Online
• Round 1: Phone screen (Recruiter)
• Round 2: Hiring Manager Interview (work history review and most significant achievement)
• Round 3: Panel Interviews
  • Panel 1: Technical competency & experience (project management scenarios, systems thinking, process improvement)
  • Panel 2: Teamwork, culture fit, and stakeholder management (empathy, ownership, communication style)
• Final Round: Leadership Team & Hiring Manager Sign-Off

What does joining LineVision mean for you?

• Impact. Your talent, time, and energy will critically impact our success in accelerating our mission of providing utilities with grid intelligence to enable affordable, reliable power. You'll be the person who makes hiring feel effortless and welcoming, directly shaping who joins our team.
• Ownership. You will hold broad responsibilities with high autonomy and trust in a communicative, collaborative, and fast-paced environment. This isn't a box-checking role - you'll have real influence over how we hire and onboard.
• Flexibility. You will be empowered to maintain work-life balance with trust-based PTO and a flexible work schedule (2-4 days/week in Boston office).
• Real World Innovation. You will join a motivated and high-performing team working with cutting edge, patented technology to help solve key obstacles to meet the demands of an AI-powered future.

Who we are…

LineVision is a grid-enhancing technology company enabling electric utilities to deliver affordable, reliable power and accelerate the electrification of the global economy. Our grid intelligence platform delivers the most accurate, network-wide dynamic line ratings and enables safer, more reliable grid operations with a combination of optical sensors and advanced environmental modeling. LineVision's global customer base includes eight of the ten largest US utilities, including National Grid, Southern Company, and Exelon.

We are LineVisionaries:

• We are Innovators: we light the way with tenacious creativity and do good work.
• We are Empowered: With high trust and high autonomy, the floor is yours, and the opportunity is ours.
• We are Welcoming: Come as you are, our doors are open. We are better together.
• We are Trusted Partners: We elevate our customer champions through shared thought leadership. We deliver on commitments.
• We are All In: We are building a community of passionate individuals who want to dent the universe.

At LineVision there's no such thing as a "perfect" candidate. We are looking for exceptional people who want to make a positive impact through their work and facilitate an organization where everyone can thrive. So whatever background you bring with you, please apply if this role would make you excited to come to work every day.

Meet our team, and understand our mission: https://www.linevisioninc.com/about-us