People and Culture (P&C) Coordinator | PNG Secondary Education Program (PSEP)

About the Program 

Abt Global in PNG supports six programs and each program is an Australian Government program implemented by Abt Global. 

• Australia PNG Economic Partnership (APEP)

• Australia PNG Subnational Program (APSP)

• PNG-Australia Transition to Health (PATH)

• PNG Partnerships for Improving Education (PIE)

• PNG Women’s Lead (PNGWL)

• PNG Australia Institutional Partnerships Program (PIPP) 

• PNG Secondary Education Program (PSEP)

About the Opportunity

Under the management of the P&C Services Manager and guidance of the Talent Acquisition Manager, the P&C Coordinator will undertake the full breadth of recruitment and support HR activities as part of a multi-skilled team.

Key responsibilities 

The P&C Coordinator will report to Talent Acquisition Manager and undertake the following responsibilities:

Recruitment & Onboarding

Working in a collaborative manner, undertake end to end recruitment activities for the new PSEP program and the wider Abt PNG Programs (where required), including:

• Recruitment pipeline: supporting managers determine recruitment needs and develop terms of references in accordance with Abt Global and DFAT policies and delegations, adhering to the principles of gender equity and social inclusion 

• Providing general HR & Recruitment advice to  the wider Abt PNG Programs, in line with Abt Global recruitment policy.

• Go to market through ATLAS online advertising portals, attract high calibre candidates (online and local press) and targeted recruitment practices, acting as the first point of contact for general enquiries

• Managing all ATLAS recruitment activities, including job advertisements, candidate screening and shortlisting for managers and coordinate and facilitate the interview and selection process 

• Pull up applications and share with panel for shortlisting and facilitate interview process.

• Ensure all interview documents are labelled and saved to file for audit purpose

• Ensure Interview Evaluation is immediately triggered on ATLAS for panel members to complete. 

Candidate management: 

• Undertake due diligence by conducting the necessary reference checks, psychometric testing, medical and police checks 

• Ensure all invoices pertaining to recruitment activities are approved and submitted for payments in a timely manner (i.e., pre-employment medical invoices & job advertisement invoices)

• Contract management: drafting high quality contracts for locally engaged candidates, short term advisers, short-term personnel, casuals 

• Facilitate Data and file management: ensuring all recruitment/contracting activities are recorded confidentially on the central HR database/recruitment tracker/R Drive

• Ensure candidate is moved from Recruitment to HR Service and set up individual profiles on ATLAS

• Raise ICT requests for approval and advise IT on ATLAS employee number for set up

HR Activities

Working closely with the P&C Services Manager:

• Staff communication and support: field general queries from staff in a confidential and efficient manner, adhering to HR policies and procedures, liaising with the Brisbane Head Office as required

• Staff orientation: manage the full cycle of staff orientation to ensure new employees are fully informed and equipped to undertake their role within the facility

• Assist with the management of Insurance and Nasfund membership registration and administration, maintaining current and accurate HR records 

• Provide assistance with salary sacrifice processes and provide feedback to any queries/matters raised by employees

• Other HR matters: undertake any other duties as required.

People Strategy

Working closely with the P&C Services Manager:

• Support Learning and Development activities where required

• Support socialisation and use of the Abt Global performance management system, including the creation of policies and procedures

• Other duties as directed by the P&C Manager.

The P&C Coordinator will be expected to support the PSEP mobilisation, likely with a focus on recruitment and onboarding activities in early 2026.

Key deliverables

• Ensure all HR development activities are conducted in an efficient and timely manner and in accordance with Abt Associates policies and guidelines. 

• Meet Key Performance Indicators such as the recruitment and selection of candidates within 45 days and respond to staff enquiries in a timely manner, keeping staff abreast of progress as required

• Update managers on the progress of their recruitment activities as required and on an ongoing basis

• HR records: maintain Recruitment Tracker for effective recording of recruitment statistics and/or other HR records daily and in real time

• HR reporting: contribute to the monthly, bimonthly HR trends report as required

• Develop and maintain knowledge and understanding of Papua New Guinea labour (and related) legislation, regulations, practices and instruments

• Undertake all work in a confidential manner, always using tact and discretion

• Keep accurate records where required

• Be consistently responsive to client needs – internal and external.

Key working relationships 

• Senior P&C Manager 

• TA Manager

• P&C Services Manager

• P&C Operations Manager

• P&C Team

• Staff across Abt PNG programs

• Abt Global Brisbane Head Office HR team

• Key Abt PNG Management Services staff 

• Abt Global Brisbane Head Office Corporate teams

• Key Mobilisation team members for new program/s (where required)

About You 

For applications to be considered, a response to the key selection criteria below must be provided. 

• Tertiary qualifications in Human Resources or Business Administration.

• Demonstrated experience in working within an internal recruitment function or HR capacity for a large organisation. 

• Understanding Papua New Guinean labour laws, regulations and practices.

• Exceptional communication skills, as well as a demonstrated ability to communicate effectively cross-culturally and confidentially.

• Demonstrated ability to build strong working relationships with a variety of internal and external stakeholders.

• A demonstrated commitment to fostering a culture of gender equity and social inclusion within the team and through all HR management practices.

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.