Are you a highly organized, solutions-focused professional with a knack for juggling competing priorities and building strong relationships? Do you thrive in fast-paced, entrepreneurial environments where discretion, adaptability, and initiative are key to success? If you're eager to advance your administrative and HR career within an innovative and growing organization that values forward-thinking talent - this is the perfect opportunity for you!
About the Organization: At Unique Appliances, we’re redefining everyday living with thoughtfully designed, high-performance appliances that blend elegance, simplicity, and smart functionality. For more information, please visit our website: https://uniqueappliances.com/.
What we Offer:
A key role in a fast-growing organization
The opportunity to shape and optimize HR and administrative operations
Collaborative, supportive team culture
Competitive salary and bonus program, benefits, and growth potential
A hybrid work environment
About the Opportunity: We are seeking a highly motivated and detail-oriented Executive Operations & HR Coordinator to support our leadership team, manage core HR functions, and ensure smooth day-to-day operations throughout the organization. This is a hybrid, multi-functional role that combines leadership-level administrative support, HR Generalist responsibilities, and office operations into a high-impact position. Key Responsibilities:
Leadership & Operational Support (40%)
Manage scheduling, calendar optimization, and communications for the CEO and leadership team
Coordinate travel arrangements, meeting agendas, and expense tracking
Assist with preparing internal reports, presentations, and project trackers
Track and follow up on key action items and priorities across the organization
Human Resources Coordination (35%)
Lead the administrative aspects of recruitment including posting jobs, screening candidates, and interview scheduling
Own onboarding and offboarding processes and documentation
Maintain employee records and ensure compliance with Ontario employment standards
Support benefits administration, policy updates, and employee communications
Coordinate performance review cycles, professional development, and culture initiatives
Office Operations & Culture (25%)
Maintain office supplies, vendor relationships, and facilities needs for the Oakville location
Act as liaison with building management and service providers
Maintain a welcoming, professional, and organized office environment
Plan team events, employee appreciation moments, and internal meetings
Support tech setup and onboarding logistics for new hires
What we are looking for:
Must-Haves
Post-secondary education in Administration, Human Resource Management or a related field
3–5 years in a blended Admin/HR/office coordination role or equivalent
Impeccable organizational and multitasking skills
Strong communication skills - written, verbal, and interpersonal
High emotional intelligence and confidentiality in handling sensitive matters
Strong project management skills
Proficient in Microsoft Office and/or Google Workspace
Comfortable working independently and managing cross-functional needs
Nice to Haves
Experience in HRIS or ATS platforms (e.g., BambooHR, Breezy, Gusto)
Familiarity with Ontario employment law and workplace compliance
CHRP Designation or working towards
Prior work in a fast-growth or founder-led business
Basic bookkeeping or expense tracking skills
This unique blend of hard AND soft skills will be critical to help Unique bridge where we’re coming from with where we’re going. Unique is a small company with inner bigness. We’re that ideal company you read about but can’t find. If this position and our company culture get you excited, and you feel you’ll be an asset to our team, then we look forward to hearing from you!
Please inform us if you require any accommodations during the hiring process. Please note that only those candidates selected for an interview will be contacted.
**Please note: we are only accepting applications from those authorized to work in Canada and we are not currently sponsoring any work visas**