Office Manager & Employee Experience Specialist

Novidea is an insurance technology company solving the toughest challenges faced by insurance brokers, agencies, MGAs and cover holders. Our innovative, data-driven insurance software platform allows users to manage the entire policy life cycle across all lines of business, using data to inform every business decision, cross-sell and up-sell.

What’s the Job?

We are looking for a proactive and people-oriented Office & Employee Experience Specialist to take full ownership of all office operations and employee experience activities. The ideal candidate will be responsible for driving employee engagement through optimizing the experience of our employees in all aspects of life at Novidea. The role includes planning and executing a yearly plan, while overseeing day-to-day office operations, ensuring smooth administrative processes, managing office supplies, coordinating with vendors and visitors, ownership of social activities and social platforms and supporting HR programs and initiatives. 

This is a full-time, on-site position (5 days a week), responsible for managing the company’s front desk and office space.

What you’ll do

• Oversee the day-to-day operations of the office in Israel, ensuring a smooth, efficient and a welcoming work environment. .
• Plan and execute the annual employee experience program and budget — including company events, holidays, happy hours, employee recognition, and personal milestones.
• Add a personal touch to the employee journey, making sure small details and office needs are taken care of, while also surprising and delighting employees.
• Be the welcoming face of the office: greet visitors and ensure new employees have a welcoming and organized onboarding experience.
• Manage office logistics and supplies, including kitchen and office equipment.
• Build and maintain strong relationships with external vendors and service providers (e.g., building services, cleaning, food providers, etc.).
• Collaborate with our global offices to align employee experience activities worldwide.
• Combine the company’s employee experience program with our employer branding initiatives 
• Manage community relations and volunteering activities.
• Track and report office and experience-related expenses, and work with Finance on budget management.
• Support the full employee lifecycle - from onboarding to offboarding - ensuring a optimized experience in every step of the way

What you'll bring

• 2+ years of experience of operational and preferably HR related roles (HR operations, Employee Experience Specialist, Talent Acquisition etc)
• Experience working in a startup environment.- an advantage 
• High-level English, both written and spoken - Must.
• Strong organizational and multitasking abilities, with a hands-on approach.
• Excellent interpersonal and communication abilities.
• Passionate about creating an outstanding employee experience with a deep understanding of the importance of care, detail, and personal touch in making people feel valued.
• Creative thinking with a can-do approach from initiative to execution
• Self motivated, independent  and proactive team player
• Proficiency in office software (e.g., Google Workspace, Excel skills, Canva, Microsoft Office Suite).
• Ability to thrive in a fast-paced environment and manage multiple priorities.
• Problem-solving mindset with attention to detail.
• A bachelor’s degree or relevant higher education - an advantage.

The Novidean Way

We Originate | We Collaborate | We Step Up | We Evolve | We Make an Imprint

We hire people, not just skills. We encourage you to apply if you think this role is a great fit for you, even if you don’t meet 100% of the requirements.

Novidea is an equal-opportunity employer. We believe that diversity is integral to our success, and we are proud of and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law.