Manager, Talent Acquisition - Operations & Compliance

We are seeking a highly organized, strategic, and detail-oriented Manager, Talent Acquisition – Operations & Compliance to lead critical recruiting operations and ensure a seamless, compliant pre-onboarding experience. This role plays a key part in driving operational excellence, regulatory adherence, and data-driven decision-making across the Talent Acquisition function.

This leader will partner cross-functionally while demonstrating strong business acumen, influencing skills, and a commitment to building trust and developing talent. The ideal candidate will bring deep expertise in recruiting operations and compliance, along with a passion for continuous improvement and team development.

• Lead and optimize the pre-onboarding process, ensuring a seamless, efficient, and candidate-centric experience from offer acceptance through start date 
• Oversee background screening processes via HireRight, ensuring timely completion, issue resolution, and adherence to service-level expectations
• Manage the I-9 process, ensuring full compliance and audit readiness while maintaining accuracy and efficiency 
• Serve as the subject matter expert for Talent Acquisition compliance, ensuring alignment with federal, state, and company requirements 
• Proactively identify compliance risks and implement corrective actions to ensure continuous audit readiness 
• Develop and deliver executive-level dashboards and reporting, providing clear, actionable insights to influence decision-making
• Analyze operational and compliance metrics to identify trends, gaps, and opportunities for improvement
• Manage external vendor relationships (e.g., background screening providers), ensuring service excellence and accountability
• Oversee vendor invoicing and budget management, ensuring accuracy, cost control, and alignment with financial objectives
• Lead, coach, and develop a team of three, fostering a high-performance culture centered on accountability, growth, and collaboration
• Ensure equitable workload distribution while supporting individual career development and engagement
• Identify and implement process improvements and automation opportunities to enhance efficiency, scalability, and candidate experience 
• Lead and support ad hoc projects and strategic initiatives, driving operational excellence across Talent Acquisition
• Collaborate with HR, Legal, Payroll, and Operations to ensure alignment and efficiency across onboarding and compliance processes
• Other duties as assigned.

• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
• 7+ years of experience in Talent Acquisition, HR Operations, or Recruiting Operations with a strong focus on compliance
• Demonstrated experience managing background screening (HireRight preferred) and I-9 processes
• Strong experience in reporting, analytics, and executive dashboard creation
• Proven ability to manage vendors and budgets, including invoice oversight
• Strong knowledge of employment laws, compliance requirements, and audit practices
• Excellent communication, influencing, and stakeholder management skills
• Experience with ATS platforms (Oracle Recruiting Cloud preferred) and reporting tools

Preferred Qualifications

• Experience in a fast-paced or high-volume hiring environment
• Advanced Excel or data visualization skills (e.g., Power BI, Tableau)
• Proven success driving process improvements and operational transformation initiatives

As a leader at Rheem, how you achieve results is as important as the results you achieve. While LEADING OTHERS, you will be expected to demonstrate the following competencies and behaviors:

• Aligning Performance for Success

• Applying Business Knowledge

• Building Talent

• Building Trusting Relationships

• Communicating with Impact

• Customer-Orientation

• Delegating Tasks

• Executing/Leading the Team

• Facilitating Change

• Fostering Relationships/Emotional Intelligence

• Influencing

• Problem Solving & Decision Making

• Supporting Innovation

Equivalent combination of education, experience, and skills may supplement above minimum job requirements.

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