INCLUSION & ASSOCIATE RECRUITING ASSISTANT

Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm of more than 400 attorneys and professionals, is seeking an Inclusion & Associate Recruiting Assistant to join its Charlotte, NC office. The Inclusion & Associate Recruiting Assistant provides administrative assistance and logistical support to the firm’s belonging, community, and new associate recruitment efforts. Responsibilities include coordinating scheduling, events, and communication efforts that promote a culture of inclusion, connection, and community involvement.

Essential Duties & Responsibilities:

• Coordinates logistics and provides administrative support for firmwide events and initiatives, including the Public Service Luncheon, belonging-related conferences, belonging group programming, pro bono/public service events, and related activities.

• Drafts internal communications and event announcements tied to belonging and community initiatives; collaborates with Marketing when needed.

• Assists in managing the firm’s workplace giving campaigns by coordinating with employee donors and nonprofit partners and tracking contributions.

• Supports the completion and submission of related surveys.

• Assists in planning and executing components of the summer associate and summer recruiting programs, including catering, facilities, travel, event logistics, scheduling, and project coordination.

• Posts attorney job opportunities at law schools and manages annual job posting packages using Symplicity One/Stop.

• When appropriate, screens initial applications.

• Coordinates scheduling for on-campus interviews and maintains recruiting data.

• Generates correspondence related to resume submissions, interview processes, and candidate status.

• Schedules and organizes meetings, prepares agendas and materials, and sets up virtual or in-person platforms as needed.

• Manages expense processing and general administrative tasks.

• Performs other duties and responsibilities as assigned.

• Regular in-person attendance is required to perform essential functions of this interactive position.

Qualifications & Experience:

• High School Diploma or equivalent required; Associate or bachelor’s degree preferred

• Minimum of 1-3 years of relevant experience in recruiting, community engagement, or HR preferred

• Proficiency in Microsoft Office (Word, Excel, Outlook) desired with the ability to learn additional tools such as viRecruit and Symplicity.

Physical Requirements:

• The work is primarily sedentary.

• It requires the ability to communicate effectively using speech, vision, and hearing.

• The work requires the use of hands for simple grasping and fine manipulations.

• The work at times requires bending, squatting, and reaching, with the ability to lift, carry, push, or pull light weights.

Interested and qualified applicants should apply via our website at https://www.mvalaw.com/careers-working-at-mva.  Equal Employment Opportunity Employer.

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