Human Resources Director - Exempt/Contract

FLSA: Exempt - Contract position  The annual salary of $110,674.20 (minimum at Step A) and $141,251.51 (high at Step F) will be based upon knowledge, skills and qualifications. City Hall employees work (4) 10-hour days, Monday - Thursday, however this position may be called upon anytime of the day or night for unexpected and/or anticipated agency operations. 

Under direction of the City Manager, the Human Resources Director plans, manages, oversees and directs the operations and services of the Human Resources Department which includes, but is not limited to: Payroll, Recruitment, Employee Relations, Labor Relations, Workers’ Compensation, Classification and Compensation, Benefits Administration, Training, Safety and Risk Management. Coordinates activities with other City officials, departments, outside agencies and organizations; provides responsible and complex staff support to City Manager; acts as Chief Spokesperson for the City in labor negotiations; provides responsible and complex staff support to the City Council and City Administrator, performs other related duties as required.

The Human Resources Director is department head level class which oversees all functions and operations of the Human Resources Department and is responsible for all Human Resources, Payroll, Recruitment, Employee Relations, Labor Relations, Workers’ Compensation, Classification and Compensation, Benefits Administration, Training, Safety and Risk Management. This classification is distinguished from the classification of Assistant City Manager which has grants program responsibility as well as overall City-wide program assignments and serves as the City Manager in his/her absence. The Human Resources Director receives administrative direction from the City Manager; exercises direct supervision over professional, technical and administrative staff.

NOTE: Examples listed in this class specification represents but is not necessarily exhaustive or descriptive of duties assigned to this position. Each individual in this classification may or may not necessarily perform all the duties listed. Further, management is not precluded from assigning other related tasks not listed herein if such duties are a logical assignment for this position.

• Accepts full responsibility for all Human Resources Department daily operations to include: Payroll, Recruitment, Employee Relations, Labor Relations, Workers’ Compensation, Classification and Compensation, Benefits Administration, Training, Safety and Risk Management; coordinates activities with other City officials, departments, other agencies and organizations.
• Develops, implements and maintains department goals, objectives, policies and procedures; works directly with department personnel in the development and interpretation of City and department policies; reviews and evaluates work methods and procedures for improving organizational performance, enhancing services and meeting goals, ensures that goals are achieved.
• Plans, directs and coordinates the Human Resources Department’s work plan through department staff; assigns work activities and responsibilities to appropriate personnel; reviews and evaluates organizational effectiveness and productivity; identifies and resolves problems and/or issues.
• Acts as Chief Negotiator for the City in the negotiation of labor agreements with employee organizations; drafts contract language; administers labor agreements; and represents the City in labor/management issues.
• Administers the civil service system of the City; initiates special studies for meet and confer purposes; coordinates cost analysis on negotiation proposals; conducts classification and salary studies and makes recommendations to the City Manager.
• Coach and counsel employees; initiates, conducts and/or oversees investigations relative to complaints of discrimination and/or harassment; provides assistance and guidance to departments in the use of and appropriate procedures to follow in taking disciplinary actions against employees.
• Administers the City-wide employee benefit and retirement program activities through contract administration and outside provider services.
• Drafts proposed resolutions and ordinances; prepares correspondence, reports and recommendations for the City Manager. Ensures management is kept abreast of current legislation, Federal and State laws to ensure the City’s Personnel Policies and procedures are in compliance.
• Prepares, manages and coordinates the development of the Human Resources Department’s budget; prepares forecasts of necessary funds for staffing, equipment and supplies; presents, advocates and justifies programs, operations and activities; monitors and approves expenditures; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary.
• Oversees City-wide trainings, including a series of educational and development programs for City staff; assign and monitor the completion of mandated training.
• Receives and reviews payroll records ensuring compliance with City policies, procedures, and regulations; Acts as a back-up to process payroll; calculates and posts a variety of payroll actions including wage garnishments, benefits, withholding, overtime hours, and workers’ compensation pay; prepare, balance, and correct payroll reports.
• Maintains a variety of files and records related to the City’s payroll system; makes permanent payroll employee changes to benefits, taxes, address, deductions, accruals, and adds pay; post to payroll computer system.
• Familiar with payroll activities such as payroll reports including tax deposit, quarterly reports, CalPERS reporting and W-2’s; balances and prepares payroll taxes for State and Federal quarterly and annual returns.
• Knowledgeable of federal and state leaves of absence to include: FMLA (Family Medical Leave Act), CFRA (California Family Rights Act), PDL (Pregnancy Disability Leave), Reproductive Loss, Bereavement, Leave for Survivors of Violence, etc.
• Conduct classification, salary and benefits studies and make recommendations to the City Manager.
• Serves as a resource for Human Resources staff, City staff and other organizations; coordinates pertinent information, resources and work teams necessary to support a positive, productive and cooperative work environment.
• Attends and participates in professional meetings and workshops; stays current on issues relative to the fields of Human Resources, Payroll, Recruitment, Benefits, Employee Relations, Labor Relations, Safety, Risk Management, Training, and Workers’ compensation.
• Responds to and resolves sensitive and complex inquiries, issues and complaints.
• Administrator for the maintenance of official City employees’, medical, benefits and Workers’ Compensation files and records.
• Establishes positive working relationships with representatives of state/local agencies and associations, staff, and the general public.
• Performs other duties as assigned.

NOTE: The specifications listed below outline the minimum qualifications for entry into the class and do not necessary convey the qualifications of incumbents within the position.

Education: A Bachelor’s degree in Human Resource Management, Public Administration or a related field. A Master’s degree in Public Administration or related field may be substituted for one (1) year of the required experience.

Experience: Five (5) years of progressively responsible experience in the public sector in Administration, Human Resources, budgeting, payroll and other related services including a minimum of two (2) years in a responsible management capacity.

Certification: Professional certification such as PHR, SPHR, SHRM-CP, or SHRM-SCP.

Licenses: Possession of, or the ability to obtain a valid class C driver’s license from the state of California. Driver’s license to be maintained throughout employment; must be insurable under the City’s insurance policy without any additional premiums or costs being incurred by the City.

NOTE: It is the employee’s responsibility to renew all applicable license(s). The City will reimburse the employee for any required training expenses.

KNOWLEDGE, SKILLS AND ABILITIES
NOTE: The following are a representative sample of KSA’s necessary to perform essential tasks of the position.

Knowledge of: Modern principles, practices and techniques of public sector and Human Resources administration, organization and operations; applicable federal, state and local laws, codes and regulations, ordinances and policies related to labor law, Payroll, Recruitment, Benefit and Retirement administration, Employee Relations, Labor Relations, Training, Compensation and Classification, Risk, Safety, Workers’ Compensation, American with Disabilities Act (ADA), Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), Pregnancy Disability Leave (PDL), Reproductive Loss, Leave for Survivors of Violence, public risk management, contracts and legal agreements; principles and practices of employer-employee relations; functions and objectives of federal, state and local agencies; methods and techniques of supervision, training and motivation; technical and administrative phases of finance and Human Resources; principles and practices of budget administration; occupational hazards and standard safety practices; business correspondence; professional writing and grammar; personal computers (and/or laptops), including Word, Excel, PowerPoint and Teams (Zoom, etc.) and modern office practices and procedures. Knowledge of Public Sector laws, Human Resources practices and workforce trends.

Skill and Ability to: Plan, direct, manage and coordinate the work of the Human Resources Department; develop and administer sound department goals, objectives, policies and methods for evaluating achievement and performance levels; properly interpret and make decisions in accordance with federal and state laws, regulations and policies; analyze complex administrative, Human Resources and information system issues, evaluate alternatives and implement sound solutions; prepare and analyze comprehensive reports; accurately record and process important employment and labor relations data and maintain strict confidentiality; make adjustments to standard operating procedures as necessary to improve organizational effectiveness; supervise, train and motivate the City’s employees; facilitate group participation and consensus building; communicate clearly and concisely verbally and in writing; effectively prioritize and manage time; keep organized; meet deadlines; multi-task with speed and accuracy; be flexible, creative and follow-through with constructive ideas; exercise independent thinking within the limits of policies, standards, and precedents; understand, interpret, explain and apply policies, procedures, and regulations; be detail oriented; read employment law publications, policies, contracts, and directives; write Human Resources policies, procedures, recruiting brochures, flyers, correspondence; establish and maintain effective working relationships; understand and follow oral and written direction; interact with City employees and officials, labor unions and the general public to create a positive atmosphere; carry out assigned projects to successful completion; efficiently and effectively administer a Human Resources Information System (HRIS); work flexible work schedules, weekends and overtime as needed and during emergency work situations; and maintain unquestionable integrity.

ATTITUDE
Characterized by initiative, commitment to teamwork, quality performance, integrity, ethics and a strong level of customer-service orientation; must interact in a positive manner with City employees and the public. Individual must exercise good judgment, show diplomacy, be flexible and show sensitivity in response to changing situations and needs.

PHYSICAL REQUIREMENTS
NOTE: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential duties of this classification. Reasonable accommodation(s) may be made to enable an individual with qualified disabilities to perform the essential functions of this job, on a case-by-case basis.

Ability to work in a typical office setting with appropriate climate controls; hearing and speaking to exchange information in person and on the telephone; vision sufficient to read written materials, including small print and personal computer screen. This position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. Dexterity of hands and fingers to operate a personal computer, laptop and other office equipment. Mental application uses memory for details, verbal instructions, creative thinking and problem solving.

Required Materials: 

• City of Coalinga Employment Application on Government Jobs portal at www.governmentjobs.com 
• Resume
• Copy of appropriate licenses/certificates 

Notes: 

• Minimum Qualifications and required material must be met/received by the last day of the filing period.  It is the applicant’s responsibility to make sure that all required material has been received.

• Faxed applications will not be accepted. 

• Completed applications must be submitted on the Government Jobs portal at www.governmentjobs.com

• Incomplete applications will not be accepted.

• Resumes submitted in lieu of a completed City of Coalinga Employment Application will not be accepted.

• All communication and correspondence from the City of Coalinga will be sent to the applicant via electronic communication to the email address provided by the applicant on the submitted employment application.

The City of Coalinga is an Equal Opportunity employer committed to nondiscrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, age, disability, or covered veteran’s status consistent with applicable federal and state laws. Reasonable accommodations will be provided for applicants with disabilities who self-disclose.