Human Resources Director

 

Position:	HUMAN RESOURCES DIRECTOR
Reports to:	Superintendent
Term:	260 Days
Start Date:	December 15th, 2025 (Or as soon as possible)
Hours/day:	8.0
Building:	District Office
Exemption Status:	Exempt
Union Affiliation:	Not represented
Salary:	Non-Represented Classified Salary Schedule (initial placement upon entering the district will be no higher than step 4)
Benefits:	Eligible for SEBB Health Insurance, DRS Retirement contributions, VEBA HRA contributions   Leave: 29 days of vacation leave per year, 12 days of sick leave

 

 

POSITION SUMMARY:

 

Under the direction of the Superintendent, the Human Resources Director will execute all HR procedures and programs for district staff and provide customer service as needed to ensure district human resources needs are met. The Human Resources Director is responsible for the establishment and operation of all personnel systems, procedures and records of all employees and employee groups consistent with federal and state laws, district policies and sound administrative procedures and practices. The Director provides the Superintendent and administrators with bargaining agreement interpretation, budget preparation, staffing information and other related data to ensure an efficient and legal operation. The Human Resources Director works closely with Payroll Specialist and Finance Director to issue contracts and ensure employee pay is accurate and timely. The Human Resources Director coordinates district investigations and acts as an advisor to administrators on labor relations. The Human Resources Director observes strict confidentiality with all personnel information and sensitive circumstances. 

 

ESSENTIAL RESPONSIBILITIES:

 

This list of essential functions is not exhaustive and may be supplemented as necessary.  Depending upon individual assignment, the employee may perform all or a combination of several of the following duties:

 

Labor Relations

• Serves as primary resource to the Superintendent on all matters associated with employees.
• Learns and maintains working knowledge of current federal and state laws and regulations that apply to human resources management.
• Learns and maintains working knowledge of local, state and federal employment requirements.
• Implements and administers board policies and district procedures pertaining to district personnel.
• Assures a fair and equal opportunity for all applicants by following principles and concepts contained in the district’s Affirmative Action Plan. Acts as the Affirmative Action Officer for the district.
• Provides guidance concerning district personnel policies and procedures, and disciplinary actions.
• Liaison on matters involving personnel investigations. 
• Collaborates in the implementation of Reduction in Force (RIF) when required, working with Superintendent, union officials and legal counsel, issues RIF notifications.
• Issues annual ‘Reasonable Assurance’ letters to all classified staff, substitutes and co-curricular staff.
• Tracks, issues, posts, and maintains mandatory employee notifications, i.e. FLSA posters, CHIPRA notice, etc.

 

Recruitment/Operations

• Develops, facilitates, and implements all phases of the recruitment process, including identification of a qualified, diverse pool of applicants. Supports interview committee by providing interview questions, interview schedule, and scheduling candidates as needed. 
• Responsible for all staffing operations including position changes, position transfers and separations district wide, in collaboration with staffing operations teams.
• Oversees onboarding process of all new hires including background check and fingerprinting compliance gathering all onboarding paperwork.
• Coordinates district participation in the career fairs, attends as district representative.
• Develops and modifies job descriptions for all positions in the District as needed.
• Conducts new hire orientation, including overview of available benefits, selected board policies, payroll, district resources, etc.
• Provides orientation and training for all substitutes.

 

HRIS, Contracts, Payroll

• Enters all HR related employee information into the information system Skyward/Qmlativ. 
• Gathers all data required for accurate placement of certificated staff on the certificated salary matrix; Enters clock hours, processes verifications of experience, academic and in-service credits, and verification of degrees.
• Calculates salary changes (e.g. additions, reductions, increases, contract starts and stops, etc.) to ensure accuracy of annual salaries and placement of employees on appropriate salary schedule.
• Prepares and distributes annual contracts of employment as required, including teacher and administrator base salary, supplementary contracts, all stipend contracts and annual classified position summary reports.
• Prepares the annual certificated and classified Personnel Budget in Skyward/Qmlativ, prepares salary calculations for use during the annual budgeting process and during negotiations.
• Generates and submits all personnel actions regarding certificated and classified staff, such as salary placement and changes, new hires, resignations, retirements, leaves of absence, account code changes, etc., to Payroll.
• Prepares personnel report referencing all employee changes to submit to the school board for approval. 
• Assists the district in its migration from the information system, Skyward, to the information system, Qmlativ.

 

Benefits Administration

• Acts as primary Benefits Administrator for School Employee Benefits (SEBB) and provides customer service and support to employees on all benefits-related issues.
• Communicates annual open enrollment timelines and assists staff with questions.
• Issues SEBB eligibility notices to all staff regarding their eligibility status, according to SEBB defined conditions and timeframes.
• Issues DRS retirement contribution eligibility notices to all staff regarding their eligibility status, according to DRS defined conditions and timeframes.
• Publishes federal and state benefits as required by law.
• Ensures information regarding additional benefits are communicated to staff throughout the year.
• Manages the district's workers compensation program. 
• Acts as point of contact regarding all benefit-related questions. 

 

Leaves

• Processes long-term leave requests in compliance with federal law, state law and collective bargaining agreements. Monitors employee leave status.
• Works closely with supervisors to ensure that they are aware of long-term employee absences. 

 

Records Management

• Maintains tracking sheets of new hires, seniority, provisional status, evaluations, separations, measles vaccinations, teacher credentials/certification renewals, accommodations, leaves, ongoing HR projects, etc.
• Publishes annual certificated and classified seniority lists as required by collective bargaining agreements.
• Ensures the completion of all employee evaluations and observations as required by district policies and collective bargaining agreements.
• Oversees personnel record management and ensures compliance with the Washington State Public Schools (K-12) Records Retention Schedule. Compiles, maintains and files all reports, records and other documents as required. 

 

Documentation

• Annually updates and distributes employee handbook. Implements and maintains procedures to ensure that employees are informed of personnel policies, procedures and programs that affect them.
• Updates and maintains collective bargaining documentation including settled agreements and memoranda of understanding, letters of agreement, etc.
• Creates, updates and maintains all personnel-related forms and posts to online forms page.

 

 

Reporting

• Prepares and submits district, state, and federal personnel-related reports by established deadline.
• Acts as district administrator of the OSPI Educator Equity Data Collection process and provides evidence of board approval of all out of endorsement assignments, annually.
• Responsible for maintenance and submittal of the Affirmative Action Plan, Staff Hiring Projections, Sexual Harassment Policy and Procedure Efficacy report, TPEP evaluation status, S-275, and SEES survey.
• Available to attend board meeting as required.

 

Negotiations

• Bargains on behalf of the district for both certificated and classified collective bargaining agreement negotiations alongside other bargaining team members.
• Provides necessary personnel data and information to promote informed negotiations.
• Understands, interprets and communicates collective bargaining agreements to administrators and staff.

 

Training & Professional Development

• Ensures and documents all state mandated and required training for all new employees and annual updates for all employees, paraeducator competencies, ETS tests, first aid / CPR training, etc.
• Assists with preparations and delivery of in-service training for staff, including clock hour proposals through the NWESD pdEnroller system, as requested.
• Attends meetings, workshops, and seminars as assigned to convey and/or gather information required to perform job functions.

 

Technical Administration and Support

• Acts as district-wide system administrator of Red Rover- online automated absence management system, Benefits 24/7- online health benefits system, PowerSchools-online recruiting system, and Vector Training Solutions - online school safety training system.
• Maintains the district Human Resources website and all subpages of it.

 

Other

• Acts as Title IX Officer and Civil Rights Compliance Officer for the district. 
• Maintains consistent presence at assigned worksite and regular work hours.
• Performs related duties as assigned.

 

MINIMUM QUALIFICATIONS:

 

• High school diploma or equivalent. 

 

• Bachelors degree in human resources, business administration, or equivalent. Qualifying experience may be substituted for education.

 

• Valid Washington State driver’s license or equivalence of mobility.

 

• Washington State Patrol and FBI fingerprint clearance.

 

• Legally authorized to work in the U.S. 

 

• Demonstrated commitment to valuing diversity, equity, and able to contribute to an inclusive working and learning environment. 

 

• Able to be self-reflective and possess self-awareness. 

 

• Maintain employee and employer confidentiality and handle confidential, difficult, and sensitive matters in an ethical and professional manner. 

 

• Maintain high standards of customer service and professionalism when interacting with staff and the public.

 

• Able to establish genuine, empathetic connections with others in such a way that enhances professional relationships and performance. 

 

• Able to independently prioritize and appropriately manage multiple time sensitive tasks and projects. Demonstrate excellent organizational and time management skills and be task and deadline driven.

 

• Able to communicate effectively, both orally and in writing in a manner that demonstrates an understanding of and sensitivity to the individual or audience being addressed.

 

• Able to adapt positively to changing circumstances.

 

• Possesses a learning mindset and a passion for knowledge and continuous improvement.

 

• Excellent written and verbal communication skills.

 

• Excellent documentation and editing skills.

 

• Ability to compose and format professional correspondence and reports.

 

• Ability to read and interpret specific contracts, policies and laws and apply them with good judgment in a variety of situations.

 

• Ability to coordinate creative and successful recruitments. 

 

• Ability to format web pages to provide information to users in an accessible, intuitive, and logical manner.

 

• Knowledge of proper English grammar, spelling, and usage.

 

• Proficiency using PC computer; Microsoft Office software including Word, Excel and PowerPoint. Ability to independently learn and use various software programs.

 

• Proficiency with Google suite including, Gmail, Drive, Forms, and Sheets.

 

• Able to provide responsive customer service and support for users of specific employee software programs.

 

• Ability to proficiently read, write, and perform accurate arithmetic calculations.

 

• Skillful in understanding and working with fundamental bookkeeping and accounting practices.

 

• Skillful in establishing processes and procedures that are efficient, effective, and customer oriented.

 

• Ability to keep accurate records and perform detailed work in reference to preparation, computation of data and analyzing information both verbally and in written form.

 

• Ability to operate a variety of office equipment and machines.

PREFERRED QUALIFICATIONS:

 

 

• Experience working in education.

 

• Experience working in human resources within education organizations. 

 

• Experience with Skyward and/or Qmlativ or other human resources information systems.

 

• Experience and/or training with cultural, ethnic and language diversity.

 

• Bilingual candidates are encouraged to apply. 

 

 

WORK ENVIRONMENT:

 

Environment is a fast-paced office with constant interruptions and inflexible deadlines in which one may deal with angry and distraught people. The employee is confined to a work area; required to have precise control of fingers and hand movements; must be able to work at a computer monitor for prolonged periods; must be able to crouch, bend, kneel and lift/move objects such as files, boxes, etc. The employee may be exposed to infectious diseases carried by children. The noise level in this environment is moderate.  The employee is exposed to visual display terminal for prolonged periods.

 

EVALUATION:

 

The Human Resources Director shall be evaluated annually by the Superintendent, pursuant to the currently established district procedures and evaluation criteria. The process shall include an evaluation of the employee’s performance of the above essential job functions.