HR Analytics and Engagement Specialist

HR Analytics and Reporting 

• Collect, consolidate and analyse HR data received from countries, regions and business units.
• Develop and maintain standardised HR dashboards, scorecards and recurring management reports.
• Monitor and report on key workforce metrics, including:
  • Headcount and workforce movement.
  • Employee demographics and diversity.
  • Recruitment activity and vacancy trends.
  • Employee turnover and attrition.
  • Absenteeism and leave trends.
  • Learning and development participation.
  • Employee engagement and survey results.
  • Organisational structures and reporting lines.
  • Participation in webinars and employee-engagement initiatives.
• Identify workforce trends, risks, anomalies and areas requiring management attention.
• Translate data into clear findings, executive summaries and practical recommendations.
• Prepare monthly, quarterly and ad hoc HR reports and presentations for leadership.
• Support workforce planning, organisational design and employee-experience initiatives through data analysis.
• Work with regional and country HR teams to improve the accuracy, completeness and consistency of HR data.
• Validate information received from stakeholders before including it in formal reports.
• Develop and maintain standard reporting templates, definitions and submission timelines.
• Assist with the preparation and maintenance of organisational charts.
• Support the preparation of executive, board and stakeholder reports where required.
• Assist with the analysis of employee surveys and the tracking of resulting action plans.
• Maintain appropriate controls to protect confidential employee and organisational information.
• Continuously identify opportunities to streamline and automate HR reporting processes.

2. Employee Engagement, Webinars and Virtual Events 

• Coordinate a structured calendar of employee-development webinars and virtual-engagement events.
• Work with the Global Lead to convert identified topics and supplied content into clear webinar concepts, agendas and session formats.
• Support the development of interactive webinar experiences using polls, moderated discussions, Q&A sessions, breakout rooms and participant activities.
• Prepare webinar run sheets, speaker briefs, scripts, presentation templates and supporting materials.
• Identify, approach and coordinate suitable internal and external speakers, facilitators and subject-matter experts.
• Build and maintain a network and database of potential speakers and professional partners.
• Coordinate speaker availability, briefings, presentation requirements and technical rehearsals.
• Set up and manage webinars using Microsoft Teams and its relevant webinar and virtual-event features.
• Configure registration pages, attendee access, speaker permissions, event settings and automated communication.
• Manage invitations, registration confirmations, reminders and post-event communication.
• Serve as the webinar producer and provide live technical and logistical support during sessions.
• Manage presentations, screen sharing, recordings, polls, chat, Q&A, breakout rooms and attendee participation.
• Coordinate the distribution of recordings, presentations and supporting resources after each session.
• Develop and distribute post-event feedback surveys.
• Track registration, attendance, participation, engagement and feedback.
• Analyse webinar results and recommend improvements to future employee-engagement activities.
• Use HR analytics, survey findings and employee feedback to recommend relevant webinar topics and engagement interventions.
• Remain informed about developments in Microsoft Teams and other relevant virtual-event tools.

3. HR Project and Operational Support 

• Provide project and coordination support to the Global Lead: HR Operations and Employee Experience.
• Assist with the implementation of group-wide HR, employee-experience and learning initiatives.
• Maintain project plans, calendars, action trackers, attendance records and supporting documentation.
• Coordinate meetings, workshops, briefing sessions and employee-engagement activities.
• Follow up with relevant stakeholders to ensure that agreed deliverables are completed within the required timelines.
• Prepare HR presentations, reports, communication materials and project updates.
• Liaise with regional and country HR teams regarding the implementation of global HR initiatives.
• Support internal employee communication and engagement campaigns.
• Assist with the coordination and monitoring of employee survey action plans.
• Provide administrative and logistical support for HR projects as required.
• Undertake additional HR-related responsibilities aligned with the purpose and level of the role.