Executive Assistant to the HR Director

Due to our continued growth we have an exciting opportunity to join our friendly team based at our Head Office in Coney Green, Chesterfield.

We are looking for a well-organised individual to assist our HR and H&S Director with the day-to-day workload within the HR department.

Job Objective

To assist the HR and H&S Director ensuring all HR processes are up to date and accurate, also ensuring staff satisfaction across the Company.

Key Responsibilities

• Ensure effective communication across the business and with customers
• Lead by example with an inspirational and caring attitude
• Ensure excellent overall performance of all your team ensuring HR advice is sought as required
• Ensure that all shared mailboxes that you have access to are efficiently managed
• Ensure all phone calls are answered quickly and professionally

Other areas of responsibilities include:

• Working closely with the HR and H&S Director as they are the first point of call for all HR issues that arise.
• Assisting with disciplinary, grievance and capability procedures from investigation to resolution
• Recommending change to policies and procedures in line with legislation changes
• Assisting in ensuring the HR team are up to date on legislation changes
• Provide payroll cover when required
• Providing day to day proactive and effective HR service to Managers and colleagues across the business.
• Champion effective absence management processes to ensure absence levels are regularly monitored and dealt with appropriately.
• Reviewing and updating job descriptions
• Recruitment - supporting managers with shortlisting, interviews, offers, induction and onboarding
• Ensuring that computerised staff records are maintained.
• Making full use of the Human Resources Information System.
• Producing confidential correspondence including contracts and employee relation letters.
• Ensuring that all employees provide copies of relevant documentation.
• Dealing with internal and external enquiries by telephone, email and letter.
• Ensuring driving licence checks are carried out for new starters and on a biannual basis.
• Printing, scanning and filing as and when required.

Key Requirements

• CIPD Level 5
• Proven experience in a senior HR role
• In-depth knowledge of UK employment law and ACAS guidelines
• Proficient with Microsoft Office application
• Excellent organisational skills with the ability to prioritise under pressure
• Strong written, verbal and interpersonal communication skills
• High levels of integrity, discretion and professionalism

Designer Contracts is an equal opportunities employer.