Employee Engagement Student Assistant (open to work-study and non-work-study)
The University of Texas at AustinJob Posting Title:
Employee Engagement Student Assistant (open to work-study and non-work-study)----
Hiring Department:
University Development Office----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
19----
FLSA Status:
Non-Exempt----
Earliest Start Date:
Jan 20, 2026----
Position Duration:
Expected to Continue Until May 31, 2026----
Location:
UT MAIN CAMPUS----
Job Details:
Purpose
The Student Intern supports the planning and execution of engagement events from concept through completion. This role offers hands-on experience in event operations, logistics, and venue preparation. Working closely with the Assistant Director of Events and Systems, the intern helps ensure event environments are properly staged, safe, and aligned with client expectations. Responsibilities include event setup, strike, administrative support, and general team assistance. This role offers exposure to the behind-the-scenes coordination required to deliver seamless and impactful events.
Learning Objectives
Build practical skills in database management, event logistics, and venue operations.
Strengthen communication and teamwork in a fast-paced environment.
Learn how to support diverse stakeholders in delivering impactful events.
Responsibilities
Event Setup
Arrange tables, chairs, staging, signage, and decor according to event layouts.
Assist with food and beverage setup, ordering, receiving and cleanup.
Support AV equipment placement under supervision.
Ensure all materials are clean, functional, and safely positioned.
Event Strike
Break down and store furniture, equipment, and decorations after events.
Return items to designated storage areas in an organized manner.
Team Support
Assist the Assistant Director with timelines, project tracking, and administrative tasks.
Follow instructions and safety protocols during high‑traffic or time‑sensitive event periods.
Support team retreats, meetings, and internal events as needed.
Required Qualifications
Current UT student in good academic standing.
Ability to lift and move heavy objects (50+ lbs) and stand for extended periods.
Availability for flexible hours, including early mornings, evenings, and weekends.
Preferred Qualifications
Strong work ethic, punctuality, and attention to detail.
Strong customer service with clear written and verbal communication.
Highly organized; able to manage multiple priorities in a fast-paced setting.
Proficiency with Microsoft 365 (Teams, Outlook, Excel, SharePoint).
Attention to detail in layouts, signage and brand standards.
Interest in event management, hospitality, or operations preferred.
Salary Range
$15.00/hour
Working conditions
- In Office
- Some heavy lifting may be required
- May work around standard office conditions
Work Shift
- 19 hours per week.
- Position ends on 5/31/2026.
- Some early mornings, evenings, and weekend work will be required.
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Employment Eligibility:
Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html----
Retirement Plan Eligibility:
Students in this position may choose to enroll in the UTSaver voluntary retirement programs.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English and Spanish) [PDF]
- Right to Work Poster (English) [PDF]
- Right to Work Poster (Spanish) [PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.