Career & Talent Development Support Specialist

Career & Talent Development Support Specialist

Kent ISD   

Full time, 260 day year-round position   

Non-Union Hourly Classified, Grade 5

The Career & Talent Development Support Specialist plays a strategic role in supporting the development and sustainability of Career and Technical Education (CTE) programming across Kent ISD and the Career Education Planning District (CEPD). This position is responsible for building and maintaining organizational systems that enhance communication, program development, stakeholder support, and Career and Talent Development team administrative functions. The specialist collaborates with internal teams and external stakeholders to ensure effective operations, data integrity, systems development, and daily operations of departmental programming and events.

The Career and Talent Development Support Specialist provides administrative and project support to the Career and Talent Development department by assisting departmental teams with daily and advanced tasks, through supporting smooth and efficient departmental operations. This role requires close collaboration with administrative teams, reliability, professionalism, and strong task management skills. The ideal candidate will lead efforts to uphold high standards in administrative support, while effectively managing priorities in a dynamic environment.

General Responsibilities

1. Support administrative functions, including administrative and department calendars, communications, data systems, resource allocation, and Business Office and HR functions.
2. Assist with project management of departmental initiatives.
3. Coordinates submission and curation of artifacts, databases, and resource documents.
4. Coordinate and generate administrative team communications and correspondence.
5. Establish and maintain confidential files and organizational/departmental records in appropriate formats (electronic and/or paper).
6. Perform varied duties requiring knowledge of departmental and organizational policies and procedures.
7. Assist in developing departmental standard operating procedures.
8. Write and distribute departmental communications to all stakeholders, including event communications, newsletters, and social media posts.
9. Prepare Kronos and other payroll documents and forward them to the payroll department on behalf of departmental administrators, following approval. Correspond with and correct errors in Kronos for staff per the administrator's approval. In addition, prepare all internal and external documentation as needed for payroll purposes.
10. Perform varied duties requiring knowledge of departmental and organizational policies and procedures.
11. Assist departmental teams with the procurement and coordination of resources necessary for CTE-related events, professional development sessions, and student programming. This includes managing purchasing processes, maintaining accurate records of expenditures, reconciling transactions, and ensuring the timely delivery of materials and services.
12. Collaborate with administrative and instructional staff to align purchases with program goals and compliance requirements, while supporting the logistical planning and execution of high-impact educational experiences.
13. Assist in the planning and development of departmental professional development and training as needed, including event planning and the production of training materials.
14. Participate and collaborate with crossover meetings and events of  College and Career Readiness, Career and Technical Education, Workforce Development, and Work-Based Learning teams.
15. Assist with student registration for Regional CTE Pathway Program, College and Career Readiness, and Workforce Development opportunities.
16. Provide excellent customer service to all stakeholders, ensuring a positive experience.

 Knowledge, Skills, and Abilities Required:

1. Requires a BA-level degree or the equivalent in relevant work experience and training.
2. Advanced Microsoft Office, Google Suite, and PowerSchool skills, with the ability to become familiar with district-specific programs and software.
3. Demonstration of significant experience with organizing events, effective written communication, and teamwork.
4. Proficient in collaboration across teams and the distribution of duties.
5. Broad knowledge of organizational operations and policy, a high level of experience, and technical skills.
6. Demonstrated ability to perform non-routine assignments and projects independently, including locating and summarizing information effectively.
7. Strong organizational, leadership, project management, multi-tasking, and problem-solving skills.
8. Ability to work efficiently and effectively under pressure.
9. A high level of communication and interpersonal skills, such as professionalism, integrity, and flexibility, is required to interact effectively with administrators, colleagues, constituent districts, business partners, and the general public.
10. Ability to maintain flexible scheduling for events, workshops, meetings, and conferences.
11. Demonstrated ability to develop and sustain a high level of professionalism and confidentiality among staff and stakeholders, both internal and external.

Benefits: Robust benefit package includes full medical, dental, and vision insurance; generous paid sick and vacation days; State of Michigan School Employment retirement program; Kent ISD is a participating employer for the Public Student Loan Forgiveness program (PSLF/ SAVE plan) for eligible Federal student loans.

The above is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Alternative requirements that may be appropriate and acceptable to the School Board may be considered. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The District does not discriminate on the basis of race, color, national origin, ethnicity, religion, sex (including gender identity or expression, sexual orientation, pregnancy, childbirth, or a related condition), age, height, weight, familial status, marital status, military service, veteran status, genetic information, disability, or any other legally protected basis, and prohibits unlawful discrimination, including harassment and retaliation, in any education program or activity that it operates, including in admission and employment. The Coordinator for Title IX, Section 504, the Age Discrimination Act and Title II is: Dave Rodgers, Assistant Superintendent of Human Resources