Human Resources and People Operations Assistant - 4 days a week

Part time job 4 days a week in office

Being a key administrative pillar of a strong HR and People Operations team and developing your Workday skills speaks to you? This role might be what you are looking for.

You will be focusing on: 

Local HR Talent Support

• Initiate and assist with Workday tasks for promotions, departures, new structures, and other HR transactions.
• Support finance team with various payroll tasks.
• Coordinate arrivals, departures and administrative processes for the Montreal office.
• Develop orientation schedules and coordinate new hire onboarding.
• Monitor and respond promptly and professionally to emails received in the HR mailbox.
• Serve as backup for the individual overseeing maternity and parental leave administration for the Montreal and Quebec City offices, ensuring compliance with relevant policies and legal requirements.
• Administer employee recognition programs.
• Coordinate and support events for the Montreal office to promote employee engagement and drive culture such as United Way activities, social events, lunch & learn sessions, etc.

National People Operations Support

• Process HR invoices, fitness reimbursement and education reimbursement requests nationally.
• Produce national payroll form reports and disseminate reports to Payroll team.
• Triage and respond to tier 1 Service Now tickets, solve problems as required, and escalate issues when necessary.
• Process adjustments in Workday (e.g. correcting hires, attendance, job changes, worker history and terminations).
• Monitor all Workday business processes and follow up with P&D, firm members and team managers on incomplete Workday processes.
• Run ad-hoc and scheduled reports and distribute to various stakeholders.
• Coordinate work with other team members to ensure support provided within appropriate response times.
• Participate in semi-annual Workday release process and collaborate with team regarding impact on existing processes and procedures.

What you bring to the role:

• Minimum of 2-3 years of experience in HR administration, preferably with exposure to payroll processing.

• Excellent working knowledge of Workday for HR management (strong asset).

• Advanced proficiency in Microsoft Excel, including data analysis and report generation.

• Strong organizational and problem-solving skills.

• Ability to manage multiple priorities in a fast-paced environment.

• Experience with internal event planning and coordination is a plus.

Norton Rose Fulbright is a large international legal practice with multiple offices around the world. Its clientele is also international, so we must be able to provide services in English and in French. As a result, a good working knowledge of both languages is required, since you will communicate frequently with colleagues in other provinces in both languages.

Why join our team:

• Retirement savings plan with employer contribution
• Benefit premiums paid by the firm
• Telemedicine services
• Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships!
• Training and development programs based on your interests and needs

Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!

As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.

To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright.

If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.

Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.

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