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Assistant Human Resources Director

City of Enid
Full-time
On-site
Enid, Oklahoma, United States
HR Leadership & Strategy

Description

POSITIONS SUPERVISED: None.           
POSITION REPORTS TO: Human Resources Director            
BLS COMPARABLE: 13-1071, Human Resources Specialists

LEADERSHIP: Provides co-worker leadership to others through motivation, team building, and providing feedback.     
CONDITIONS OF EMPLOYMENT
  • Subject to post offer, pre-employment drug screen. 
  • Subject to a pre-employment criminal background check. 
  • Advanced Word & Excel skills.
  • Keyboarding speed 65 wpm.
  • English proficiency.

POSITION PURPOSE: Promote a productive workforce through efficient recruitment and selection practices, job analysis, career development, benefit administration and compliance with Federal and State employment laws.  
 
ESSENTIAL FUNCTIONS AND BASIC DUTIES 
  • Assist in the planning and development of an employee-oriented company culture that emphasizes quality, continuous improvement and high performance.
  • Plan, develop, and oversee the employee training and performance evaluation programs.
  • Administer FMLA program by preparing paperwork, tracking leave in timekeeping system, and ensuring employees take return to duty physicals when required. 
  • With management direction, prepare fair and equitable compensation strategy and perform research to support any changes to AFSCME or Management Confidential pay plans. 
  • Assist in the design and evaluation of benefits policies to ensure programs are current, competitive, increase the quality of life for employees, and are in compliance with legal requirements. Assist in addressing employees’ benefits-related questions, and processing enrollment, terminations and adjustments. 
  • Assist in the  planning and organizing employee  events such as the annual Health Fair and Open Enrollment; and organizing and directing employee wellness events, including taking a primary role in the oversight of the employee wellness facility.  
  • Coordinate, develop and oversee various city programs, such as summer youth employment, seasonal employment, temp to hire,  internship, and succession development program.  
  • In consultation with the HR Director, provide guidance to supervisors and employees regarding policy interpretations, and established procedures.
  • Assist with the  development and administration of the budget for department and health fund.
  • Prepare and maintain occupational classifications, job descriptions, and salary scales.
  • Prepare and maintain training manuals, personnel policies, and handbooks.
  • Prepare reports, such as organization and flow charts, and career path reports, summarize job analysis, evaluation, and compensation information.
  • Provide in-person training such as orientation for new hires with assistance from department staff.
  • In the absence of the Recruitment Specialist, perform recruiting duties such as accepting applications, screening applicant qualifications, scheduling interviews, on-boarding new hires, and providing on-going training.  Develop and conduct recruitment campaigns for specific positions as requested.
  • Keep abreast of changes, trends, and research in the Human Resources and Personnel Management field to maintain an up-to-date hiring and retention practices.
  • Responds to surveys from other governmental agencies as needed.
  • Acts as department supervisor in absence of the Human Resources Director.
  • Offer and participate in additional development opportunities.
  • Maintain confidentiality of records, including private health information.
  • Provide assistance to other departments as needed.
  • Perform other duties as required.
 
PERFORMANCE MEASUREMENTS 
  • The Human Resources division runs smoothly and efficiently.
  • The City of Enid is staffed with an efficient, well-trained, and productive work force.
  • Courteous, professional, and effective working relationships are maintained with employees, supervisors, and representatives of external organizations.
  • Records and reports are organized, filed, and easily retrieved.  
  • The City of Enid has a well-established training program that meets work force needs.
  • Effective working relations exist with City personnel. 
  • New employees are well trained and assisted. Management is appropriately informed. 
  • The City’s professional reputation is maintained.
 
QUALIFICATIONS
EDUCATION/EXPERIENCE:    
Bachelor’s Degree (B.A. /B.S.) from four-year college or university plus knowledge of human resources; and two years related experience and/or training; or equivalent combination of education and experience.
            
CERTIFICATES/LICENSES:         
Additional related training preferred. 

REQUIRED KNOWLEDGE:     
Personnel and Human Resources: Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
Administration and Management: Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Law and Government: Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Computer: Proficient personal computer skills including electronic mail, record-keeping, routine database activity to include development of spreadsheets, formulas, record tracking applications, word processing, graphics, etc.

SKILLS/ABILITIES:         
  • Ability to maintain confidentiality.
  • Ability to speak effectively in front of large groups.
  • Handle multiple tasks simultaneously.
  • Organized, accurate and attentive to detail. 
  • Excellent communications and public relations abilities. 
  • Ability to assist and support others. 
  • Able to operate telephone, PC, copier, and other basic business machines. 
 
PHYSICAL & MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION 
FINGER DEXTERITY:     
Manual dexterity sufficient to work with the fingers.
 
VISUAL ABILITIES:     
Normal vision, with or without corrective lenses.

PHYSICAL STRENGTH:     
Exerts up to 10 lbs. of force occasionally. Sedentary non-strenuous daily activities of an administrative nature. Extensive sitting. Frequent use of arms, hands, and fingers to reach, handle, touch, and feel. 

LANGUAGE/COMPREHENSION:     
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations. Ability to write information and respond to questions from groups of managers, clients, customers, and the general public.
  
REASONING ABILITY:     
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

MATHEMATICS ABILITY:     
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rates, ratio, and percent and to draw and interpret bar graphs. 
 
WORK SCHEDULE/HOURS:    
Regular – 8-hour shift, typically 8:00 a.m. to 5:00 p.m., Monday through Friday.
Other–Variable lunch period and breaks in coordination with other office personnel.

WORK CONDITIONS:    
Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.

NOISE LEVEL:      
Moderate noise (examples: business office with computers and printers, light traffic).

OTHER WORK CONDITIONS:    
None.    
 
ADVANCEMENT CRITERIA
INTERMEDIATE:   
5-7 years clerical experience or work in related field.     
Intermediate knowledge of Great Plains software.    
Proficient knowledge of HR operating procedures.    . 
Certificate in HR organization such as SHRM or IPMA.
Advanced knowledge of an HR related field such as benefits, employment law, etc.    
Knowledge of safety as it applies to the job.    
Valid CPR certification.    

ADVANCED:
8+ years specialized clerical or departmental experience.
Proficient knowledge of Great Plains software.

Advanced knowledge of HR operating procedures.

Master Degree in Human Resources or Public Administration.
Expert knowledge of an HR related field such as benefits, employment law, etc.

JOB DESCRIPTIONS

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. 

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. 

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization. 

I have reviewed this job description and I can perform the essential functions of this position, with or without, reasonable accommodations.  I have also received or have been offered a copy of this job description.  

Printed Name__________________________ Date ___/____/____ Signature_______________________________


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